Woodhill Residents Group

Minutes of Annual General Meeting

held at St Ninian’s High School

Monday 12 November 2007

PRESENT

(Alphabetical order)

Betty Logan

Jim Logan

Robert Lowe

Donald Macdonald (Chairman)

Anne Mullin

Jackie Mullin (Vice Chairman)

Tom Russell

Wilma Scott (Secretary)

Jack Scott

APOLOGIES

(alphabetical order)

Angela Guthrie

Councillor Alex Hannah

Councillor Gordan Low

Rosaleen McDowall

Dominic Notarangelo

Councillor Michael O’Donnell

Ian Tyldesley

Michele Tyldesley

Welcome

Donald opened the meeting be welcoming those present.  He was particularly pleased to see Robert back after what has been a rather long illness and, on behalf of the Group, he wished him continued good health.

Minutes

Donald invited the Group to read through the minutes.  Jackie moved acceptance of the minutes and this was seconded by Jack.

Matters arising

Graffiti

Wilma was pleased to report that following correspondence between Councillors Hannah, Low and O’Donnell and herself on behalf of the Group, the graffiti on retail premises at the top of Woodhill had been removed.  Wilma intimated that at a recent meeting, with Councillor Hannah she had taken the opportunity to thank him on behalf of the Group.

Chair’s Report

Beginning his report, Donald referred to the recent success of the “Briggs in Bloom”.  This event had been well supported, culminating on Sunday 25 November when over sixty grandparents, parents and children turned out for the final “bulb planting.”  The weather on the day had been perfect and with refreshments provided by local supermarkets Asda and Morrisons and cups provided by Burger King a wonderful afternoon was enjoyed by all.  Along with children from St Helen’s, Wester Cleddens and Woodhill Primary Schools and the 64^th Glasgow Girls Brigade, some 5000 bulbs had been planted. 

In conclusion Donald wished to record the invaluable assistance which had been provided by
Lesley Scott, Greenspace Officer from East Dunbartonshire Council and the contribution made by the Council in providing the bulbs.  Everyone involved could now look forward to what it is hoped will be a “blooming” good display come spring 2008.

Wilma intimated that a few “goodies” remained which could be enjoyed at the forthcoming event proposed for Sunday 16 December.

Bishopbriggs Academy

Donald confirmed that he had written to Councillors Hannah, Low and O’Donnell requesting their assurance that all planning conditions would be adhered to thus ensuring that the building of the new school would run as smoothly as possible.  In his reply Councillor Low had confirmed that he had previously spoken to the Planning Manager, Nigel Hooper, about the Group’s concerns and gave his assurance that he would again raise the general issue of ensuring that the various conditions are met. 

This assurance was gratefully accepted by the Group.

Donald raised the possibility of “flash flooding”.  This was evidenced this summer down south when a week’s rain fell during a brief period of time causing enormous damage to property and risk to and /loss of life.  From the minutes which appear on the Parent Council website, it would suggest that it is not intended to put in a SUDS (Sustainable Urban Drainage System).  Such a system is environmentally friendly as it captures the rainwater and allows it to soak away gradually rather than it flowing into the local drainage system.  If indeed this is the case, it is important to find out what will be put in its place.  After all it is on record that excessive amounts of rain have fallen in the recent past and that the drains have been unable to cope with the amount of water created.  This has resulted in damage to properties in the vicinity.  It should be remembered that many properties lie lower than the level both of the adjacent road and the site of the new school. 

It was agreed that this matter should be pursued and reported to the next meeting of the Group.

Donald raised the problem of the fencing at the top of Clair Road.  This had been put in place when the pathway leading to St Ninian’s High School had been shut off to allow excavation on the site of the new school.  Donald intimated that he intended to write to Councillors Hannah, Low and O’Donnell drawing their attention to what was considered to be “an accident waiting to happen” either by the collapse of the fencing on to a passerby or by providing an entry for a child or adult to enter the building site. 

He would report further on this at the next meeting.

Play Areas

Wilma confirmed that it was hoped to have a meeting with Torrance Initiative on Wednesday
19 December.  A report on this meeting would be given at the next meeting.

Briggs in Bloom

Although this item was covered in Chair’s Report a brief discussion took place regarding a similar event and possible locations for 2008.  It was decided to await the “outcome” of 2007’s event before discussing locations for 2008.

Dairsie Crescent – Football

Wilma confirmed that, as requested, she had written to the family concerned informing them of
Councillor Low’s remarks regarding the “No Football” sign at the above location.  She had received an acknowledgement from them.

Travel Plan/Survey

Wilma confirmed that, as requested, she had written to Councillors Hannah, Low and O’Donnell asking if they could pursue the above item on behalf of the Group.  Although further correspondence had taken place between herself and Councillor O’Donnell, as yet there was nothing further to report on this matter.

School Buses

Wilma confirmed that meantime there was nothing further to report on this matter.

Funds

Wilma confirmed that the monies received at the last meeting had been lodged with the Bank.

No further monies were available at the time of the meeting.

Grants

Donald was disappointed to report that following our request to East Dunbartonshire Council under the Community Grant Scheme he had been informed that this had been turned down. 

Wilma intimated that earlier that day she had been telephoned by Jim Wright of the
Housing Committee within the Council who had informed her that the Group’s application had been passed to him for consideration.  However, to facilitate this he required further information.  Although she had tried to provide the information requested by Jim, she felt that Donald would be able to provide more comprehensive answers.  At the conclusion it was decided that Wilma would contact Jim to set up a telephone dialogue between Donald and Jim and this she agreed to do.

Wimpey – Proposed Developments

The Group viewed with interest the plans for the proposed Wimpey developments within the Woodhill area. 

Packaging

Donald confirmed that he had written to Greggs plc suggesting that in view of the “Packaging (Reduction) Bill” recently presented to Parliament and the negative publicity now covering the use of polythene bags, that this might be an ideal opportunity for the organization to review their packaging regulations.  To date no reply had been received.

Scooter

Wilma confirmed that at a recent meeting of the Community Council she had informed the attending police officers of the use being made of local footpaths by speeding scooter drivers.  It was confirmed  that they were already aware of the situation and it was anticipated that charges would result.

Schoolchildren

Donald referred to an e-mail received from a local resident regarding the hundreds of children it was anticipated would use roads adjacent to the new school.    He pointed out that although this problem had been raised before, it had not been addressed in detail.  Although he also anticipates litter being a problem, he feels that this could be resolved by legally enforcing fines.  In essence he has asked the Group to require the local councillors to address this situation before it becomes a problem. 

Following a discussion it was agreed that the councillors should be informed of this resident’s concerns and Wilma was asked to write to them accordingly.  She was also asked to acknowledge his e-mail.

Traffic problems

Once again the problem of inconsiderate parking in and around Woodhill Road was raised.  Indeed an e-mail had been received from another resident pointing out that drivers were now parking over and opposite driveways in Thrums Avenue and carrying out dangerous manoeuvres into Thrums Gardens.  These problems were echoed by other members of the Group who instanced occasions when vehicles had been parked on driveways without the home owner’s permission. 

The whole problem is that there is insufficient parking adjacent to a very busy shopping area.  Although there are customers who require only to park for a few minutes, there are also those who require to park for considerably longer periods.  One solution would be to create parking facilities behind the shops but since this area is privately owned this creates yet another problem.  Random checks by the police and parking warden would be helpful and the enforcement of fines may act as a deterrent.  This item was left for discussion at a later date.

Woodhill Walkers

Donald suggested the establishing of a walking group.  His idea was that a group of like-minded individuals would meet at a designated location and go walking around the local area.  Walking was  now considered to be a healthy pursuit and doing so in a group was much safer than and individual walking on his/her own.

He intended to include this idea on the Group’s website to see gauge what support there would be.  He would report further on this at the next meeting.

Cleddens Childcare Nursery

Cleddens Childcare has requested that their participation in Briggs in Bloom is noted.  The group will send them a letter / certificate thanking them for their participation.

Wooden Policeman

As intimated in the last minutes and with the full approval of the local police, it was intended to place the “wooden policeman” in Menteith Avenue in the very near future.  This should be regarded purely as a “gimmick” in the hope that it would cause speeding motorists to slow down.  It was hoped that the local press would pick this up and include it in a future edition and if it achieved its aim, it could be moved around the area.  It was hoped to report further on this item at the next meeting.

Car Boot Sale

Donald confirmed that he had written to a local garage requesting the “donated” use of a vehicle to be used to collect items for the Car Boot Sale scheduled for Sunday 16 December.  To date no reply had been received.  Donald confirmed that items for the sale would be uplifted on Saturday 15 December and this was duly noted.

Hogmanay

Donald informed the Group that the Community Council would be holding a Torchlight Procession on Hogmanay leaving at 7.00 pm to which everyone was welcome.

Next Meeting

Unless intimated otherwise, the next meeting will be held at 7.00 pm on Monday 14 January 2008 at
St Ninian’s High School.

There being no other business the meeting ended at 8.30 pm.

Woodhill Residents Group

Minutes of Annual General Meeting

held at St Ninian’s High School

Monday 12 November 2007

PRESENT

(Alphabetical order)

Betty Logan

Jim Logan

Donald Macdonald (Chairman)

Rosaleen McDowall

Alan Moir

Anne Mullin

Jackie Mullin (Vice Chairman)

Dominic Notarangelo

Tom Russell

Wilma Scott (Secretary)

Jack Scott

Ian Tyldesley

APOLOGIES

(alphabetical order)

Angela Guthrie

Councillor Alex Hannah

Councillor Gordan Low

Robert Lowe

Angela McDonald (

Lesley Scott (Greenspace Officer)

John Timoney (Community Support Officer)

Michele Tyldesley

Welcome

Donald opened the meeting be welcoming those present and in particular Alan Moir, a local resident and former councillor of East Dunbartonshire who had come along to the meeting as a visitor.

Minutes

Donald invited the Group to read through the minutes, after which acceptance of them was proposed by Dominic and seconded by Tom.

Matters arising/AOCB

AOCB

Donald asked if there were any matters arising or any items to be brought up under AOCB so that he might set aside time.  It was confirmed that an item relating to “Scooters/Mopeds” would be raised under AOCB.

Planning Hearings

Dominic then referred to his attendance at a recent planning hearing held in Kilmardinny House.   The behaviour exhibited during the evening had been appalling.  As each side had attempted to put forward its views, those opposing had stamped their feet and shouted over those speaking.  Dominic observed that such behaviour would have been less likely or indeed would not have been tolerated had the hearing been held within the Council Chambers.  He concluded by saying that decisions should not go the way of those who protest the loudest.

Alan, speaking from his stance as a former councillor, agreed that such situations were unacceptable and concurred entirely with Dominic’s views.

Donald confirmed that in his reply to Alan Sim, Head of Planning, East Dunbartonshire Council, he had expressed the Group’s hope for total impartiality regarding the running of Planning Hearings, suggesting that the chair of the planning committee should not also chair the planning hearing.  From the acknowledgement received from Alan Sim, it did not appear that there would be consultation on this matter, and in this regard Donald expressed his disappointment.

Chair’s Report

Donald began his report by referring back to the May elections, thanking once again those who had encouraged and assisted him in his bid to become a local councillor.  “Clean up the World” day held in September had been a success with some 30 people turning up on what was probably one of the wettest days of the autumn so far. 

He reported that, as requested, he had submitted objections to the proposed Wimpey development on the grounds of increased road traffic, the adequacy of the capacity of the new Bishopbriggs Academy and the fact that the development includes land designed as Green Belt.  Concluding, he had intimated the Group’s hope that it would be invited to engage with both the planning department and the developers in this matter.

Rosie entered the meeting at this point.

Donald then introduced the Group to his “wooden policeman”.  With the knowledge and approval of the local police, it was intended to place this “officer”, suitably clad with a high visibility vest, in the garden of one of the residents in Menteith Avenue.  It was hoped that this would encourage “speeding” drivers to slow down.

Discussion then took place on the wording of the petition which it is intended to circulate in the around the area of Menteith Avenue.  At its conclusion it was decided that despite the reservations expressed by many of the Group, reference should be made specifically to the installation of “speed bumps”.

In the first instance, the petition will be limited to the area mentioned above and taken around by Angela and Rosie.  It may be that this will progress to Linnhe/Rannoch Avenues but this will be for future discussion.

Election of Office Bearers

Before commencing election of office bearers, Jackie, in his capacity as Vice Chair was invited to take control of the meeting.  He then asked for nomination for the position of Chair.  Jackie proposed Donald which was seconded by Tom.  There being no other nominations, Donald was duly re-elected as Chair.  Resuming his position as Chair of the meeting, Donald asked for nominations for Vice Chair.  Jackie was nominated by Dominic and seconded by Rosie.  Again with no other nominations Jackie was duly re-elected as Vice Chair.  For the position of Secretary/Treasurer Ian nominated Wilma and this was seconded by Anne.  No other nominations received, Wilma was duly re-elected.

Bishopbriggs Academy

Donald confirmed that following contact with the Council, he had received an e-mail from Russell Cramond Liaison Manager for the East Dunbartonshire Schools PPP.  In this e-mail Mr Cramond had sought to give assurances that work activities would not commence before 8.00 am and that the security guard would remind operatives of this as they arrived in the morning.

Although there is no particular planning condition pertaining to lighting itself, it is accepted that the security lighting shining directly into the rear bedrooms of some of the homes in Torr Road is causing a disturbance and as a “Considerate Contractor” Morgan Ashurst/AMEC JV will endeavour to shield this from neighbours where possible.  Indeed at time of writing the e-mail, the angle of the lighting within the compound had been adjusted and the possibility of using light deflectors had been investigated. 

Although the quality of work carried out by the road sweeper is under review, planning conditions are being followed with regard to preventing deposition of deleterious materials on the public highway. 

With regard to excessive noise during the positioning of the steel framework, although this has been undertaken with the minimum of disruption to neighbouring residential properties, an environmental advisor from Morgan Ashurst has been asked to review the noise levels within the site and ensure that they are within safe a limit.

An assurance was also received that plant would not be removed from the site outwith permitted hours.

Dominic intimated that if the problem with light pollution continues, this could be passed over to the Environment Department within the Council for their attention.

At the conclusion of discussion, it was agreed that the Group should write to the three councillors within the area asking what steps they are going to take to make sure that all of the conditions laid down are met.  Although Dominic pointed out that councillors in general have no technical ability, Donald felt that they should be responsible for the work carried out by their officers and their representatives as they go along.  Wilma was asked to draft a letter to this effect to be sent to the councillors; Dominic should be asked to view this before it is sent and to offer comment where appropriate.  In drawing this item to a close, Alan stressed that it was in everyone’s interest, including that of the councillors that the building of the new school should run as smoothly as possible.

Before moving on to the next item, Donald was asked about the excess water which will collect on the site from time to time.  The lack of appropriate drainage could have massive repercussions for the local residents.  It was agreed that reassurance on this should also be sought from the councillors.

Play areas

Donald invited Ian to give his report on the meeting of the Park Sub-committee held on 22 October 2007 which had been attended by Ian, Michelle and local resident Angela McDonald .

In his opening remarks Ian indicated that following discussion the group had decided firstly that Menteith/Etive Park should be the focus of the group’s activity.  Secondly to engage initially in a “fact-finding” phase which would clarify the aims of the group, what the requirements were, how this would benefit the community and finally what the short, medium and long term objectives were.  A realistic timescale for this was agreed to be in the region of two years.

Lesley Scott of Greenspace has indicated her willingness to offer support and advice and to introduce the group to the Torrance Play Park Initiative which had already gone through this process successfully.  A meeting with this group and Lesley Scott has yet to be arranged and a report on this meeting will be given at a future date.

In the meantime, acknowledging that poor lighting can be a contributory fact to vandalism and following on remarks made earlier by Councillor Hannah, Ian had written to Councillor Hannah asking if Council money could be made available to improve the lighting in the park.  A reply was awaited.

Ian acknowledged that there were many aspects to be considered, but considered that the opinion of young people was perhaps paramount.  It was hoped to tap into the views of local youth groups and Angela was currently looking into establishing links with local youth work schemes. 

This view was endorsed by Alan who added that many projects can take years to come to fruition, but that those “teenage driven” have a greater chance of success especially when a “hands off” approach by the Council is followed, offering advice and support only when asked.

Ian went on to say that the group felt that currently the park lacked an “identity” and that to re-name it and to include signage would be beneficial.  In fact it may be that local schools could be asked to take part in a competition to rename/redesign the park; the name of Woodhill Community Park has already been suggested. 

Concluding his remarks, Ian indicated that a copy of the full group report was available and could be obtained from Wilma. 

Thanking Ian for his remarks Donald indicated that it may be helpful regarding the renaming/redesigning stage to invite on board the Active Schools Co-ordinator, Lindsey Jackson.  This was noted by Ian.

“Briggs in Bloom”

Wilma informed the Group that some 600 bulbs were planted by the 64^th Glasgow Girls Brigade on Tuesday
6 November.  Some 15 girls and their leaders attended the event.  The girls were helped by Community Support Officers Hugh O’Hare and John Timoney, her husband Jack and herself.  The entire event had been co-ordinated by Lesley Scott of Greenspace also in attendance.  The evening was rounded off for the girls with hot chocolate and biscuits back at the church hall.  A great time was had by all!

Donald then confirmed that Wester Cleddens and Woodhill Primary Schools would take part in the bulb planting on a school day; Cleddens Child Care also wished to take part and would do so on Sunday 25 November.

Wilma indicated that it was hoped that St Helen’s Primary School would also take part; confirmation of this was awaited.

Donald then asked for volunteers to distribute flyers which Lesley Scott had kindly offered to run off for the Group.  The following indicated their willingess to take part. 

Betty  

Donald

Ian

Jack

Jackie

Rosie

Wilma

Rosie’s offer to approach the youth club run in St Dominic’s Church on a Tuesday evening was accepted.  She would liaise with Wilma in this regard.

Donald suggested that perhaps Asda/Morrison could be approached to provide hot chocolate/biscuits which could be enjoyed at the conclusion of the bulb planting on 25 November.  Rosie agreed to chase this up.  Wilma reminded Donald that she still had crisps and juice remaining from the “Clean up the World” event which could also be used on the day.

Concluding discussion on this event, Donald confirmed that although it had not been possible to establish a “sponsoring” link between the Group, the bulb planting and Marie Curie Hospice, Wilma had uplifted can/stickers from the Hospice and these would be available on the various days on which bulb planting took place.

Dairsie Crescent – Football

Replying to a request from the Group, Councillor Gordan Law gave the following explanation regarding the “No Football” sign at the above location. 

Following a request from a local resident in June of this year Greenspace had erected the sign: an inspection of the site had shown remains of a pole/support.  However, when Greenspace tried to locate a record/correspondence in relation to the sign they were unable to do so probably because the sign predated East Dunbartonshire Council.  As a consequence of this, Greenspace proposed to remove the sign and follow the normal petition process should anyone wish it to be reinstated.  Councillor Low had suggested, however, that the Council first contact the local residents to establish their views before taking any action.  Councillor Low has indicated that he will contact the Group should there be any further developments.

Travel Plan/Survey

Wilma reported that despite sending a reminder, nothing further had been received on this matter.  Wilma was asked to write to Councillors Hannah, Low and O’Donnell asking if this matter could be pursued on behalf of the Group.

School Buses

Wilma intimated that she had received a reply from Linda Law, School Provision and Transport Manager for the Council confirming that although there would be no free school transport, the possibility of “putting on a bus service for the Wester Cleddens Road area” had been discussed in the past.  At the time Strathclyde Passenger for Transport (SPT) had indicated that it would be dependent on the demand and usage and that currently no operator was in favour of putting on a service as they did not consider that it would be viable.

Linda concluded by saying that she had contacted SPT asking them to advise on the current position following our enquiry and will get back to the Group when SPT has responded.

Meeting Venue

Wilma confirmed that all of the undernoted future dates had been approved by the council.  She also confirmed that the duration of the let had been increased to 9.00 pm and that this had also been approved.  The cost for each let would be £7.40, payable at the end of the periods December 2007 and March and June 2008.

03.12.2007       

14.01.2008       

11.02.2008       

17.03.2008       

21.04.2008       

19.05.2008       

09.06.2008       

Funds

Wilma intimated that the Group’s request for a grant from East Dunbartonshire Council was to be referred to the Housing Committee, following ratification by the Policy Resources Committee.  No date had been set for this referral and it was unlikely that any monies would be forthcoming in the immediate future.  Since monies would be required to pay for the school lets, for example, following a brief discussion it was agreed that a voluntary £5.00 returnable levy per member household would be requested.  It was also agreed that this item should be revisited in the future.

It should be noted that at the moment the Group’s fund stand at £35.88 with a cheque for £10.56 yet to be presented.  Various suggestions were offered as to how this figure could be augmented.  After discussion, it was proposed and agreed that the Group would take part in the organised “Car Boot Sale” which takes place in Blochairn every Sunday.  Donald agreed to approach Arnold Clark, asking that they supply the Group with a Luton van and the Group agreed to look out its “best quality” items from the attic/garage and elsewhere for inclusion in the sale. 

Wimpey – Proposed Developments

This item was cover in Chair’s Report.

Packaging

Following a brief discussion regarding over-packaging at one of the local bakeries ie Greggs, Wilma was asked to write to the head office expressed the Group’s concerns about the amount of packaging and subsequent litter being dropped in the area.  Wilma agreed to do so and report to the next meeting.

Scooter

Several members of the Group reported that a scooter, possible two scooters, was/were using the footpaths around Clair/Ochil Road and Thrums Avenue.  This has been going on for some time and it was felt that inevitably there would be a collision involving this vehicle/vehicles either with a child, adult or animal.  The registration plate of one of these vehicles has now been passed to the Community Police Officer.  In the meantime Donald urged the members of the Group affected to contact Police Headquarters on 0141 207 5800 and report this.  Only by doing so and building up a record of events, was it likely that action would be taken by the Police.

Graffiti

Wilma drew to the attention of the Group the unsightly graffiti which appeared on the wall of business premises at the top of Woodhill Road.  After a brief discussion it was agreed that Wilma should write to Councillors Hannah, Low and O’Donnell asking that this be removed as soon as possible.

Next Meeting

The next meeting will be held on Monday 3 December at St Ninian’s High School.

There being no other business the meeting ended at 9.00 pm.

Woodhill Residents Group

Minutes of meeting

held at St Ninian’s High School

Monday 08 October 2007

PRESENT

(alphabetical order)

Betty Logan

Jim Logan

Donald Macdonald (Chairman)

Anne Mullin

Jackie Mullin (Vice Chairman)

Dominic Notarangelo

Tom Russell

Wilma Scott (Secretary)

Jack Scott

Michele Tyldesley

John Timoney (Community Support Officer)

APOLOGIES

(alphabetical order)

Angela Guthrie

Councillor Alex Hannah

Councillor Gordan Low

Robert Lowe

Rosaleen McDowall

Ian Tyldesley

Welcome

Donald opened the meeting by welcoming everyone to the new venue and in particular gave a warm welcome to Lesley Scott who had come along from Greenspace.   

“Briggs in Bloom”

Since Lesley had come along specifically to discuss the “Briggs in Bloom” event, it was decided that this item should be taken first, thus allowing Lesley the opportunity leave at the conclusion of the discussion if she so wished. 

Before handing over to Lesley, Donald referred to the recent “Clean up the World” event which had been attended by children and teachers from Woodhill Primary School.  When “Briggs in Bloom” had been mentioned, both the children and teachers had expressed an interest in taking part.  Indeed since then, Wester Cleddens School and Cleddens Park Nursery had also expressed a wish to be involved.  It was, therefore, hoped that overall there would be a good response to the event although he did express “mild horror” at the prospect of the 5000 bulbs which had been ordered by Lesley.  

Lesley began by assuring Donald and the Group that to plant this number of bulbs was not unachievable.  She went on to say that she was happy to provide both advice and help to the Group, for example in providing equipment or possibly manpower for the planting.  Following a request from Donald, Lesley agreed to photocopy leaflets to advertise the event.  Indeed she was happy to supply a photograph of a daffodil which could be included in the leaflet.  Donald readily accepted this and agreed to send through to Lesley the proposed leaflet as soon as this was compiled.

With regard to distribution, Dominic intimated that it might be possible to include the “Briggs in Bloom” leaflet with one relating to the Cleddens Park Residents Group which it was intended to circulate shortly.  Donald agreed to liaise with Dominic on this.

Returning to the details for the event Lesley indicated that as far as schoolchildren were concerned it was imperative that permission be sought from the parents for the children to be involved, especially in the event that photographs were taken.  It should be noted that the latter would not be necessary if teachers were present.  She also suggested that children should be advised to wear suitable clothing and footwear – Wellington boots would probably be best.  If possible gloves, possibly latex, should be provided for the children (and indeed for the adults) when handling the bulbs.  Lesley also agreed to provide a certificate for each child taking part.  She would liaise with the school on this matter, providing blank certificates on to which the names of each child could be added by the school themselves.

Lesley pointed out, however, that the display of daffodils the first year following planting can sometimes be rather disappointing and that this should be kept in mind. 

The 64^th Glasgow Company of the Girls Brigade had expressed an interest to Lesley in helping with this event.  Lesley suggested that there were two ways in which this could be done.  They could be asked to come to the event itself on the date decided or they could be given an area and sufficient bulbs and be allowed to do this on their own under the supervision of their leader, Liz Patrick.  A brief discussion following at the conclusion of which it was agreed that the Group would be happy with either involvement and that Lesley should take this back to Ms Patrick for her consideration when the date for the main event was decided.  Lesley agreed to do this on behalf of the Group.

Following discussion of a date for the event, and assuming that the schoolchildren might want to be involved during the school week, it was agreed that the week beginning Monday 18 November would be designated, concluding with the Group’s involvement on Sunday 25 November.  Timing for the latter would be between the hours of 1.00 pm and 3.00 pm.

Various locations were suggested as suitable to plant the bulbs, but it was agreed that Wilma and Tom would meet with Lesley the following Friday when the suggested locations could be visited.   The location(s) would be reported back to the next meeting of the Group.

Lesley intimated that there was equipment available which would cut the turf.  A corner could then be lifted and the bulbs put into the ground and the turf replaced: this might be helpful for the schoolchildren and manpower could be made available depending on the date and time.  “Corers” could also be used when a plug of sod is cut out, the bulb inserted and plug replaced and stamped down.  This is the method suggested for the Sunday planting since manpower would not be available.  The “corers” would be provided by Greenspace and returned at the end of the event.

Although ideally the Group would have liked to link into the Marie Curie “Big Build” appeal, this has not been possible.  However, it was suggested that the hospice is asked for Collecting Cans which could be available on the various days. 

Play areas

Michelle reported to the Group that she had made contact with Angela McDonald who had volunteered to help with the parks project.  It is hoped to take advantage of Angela’s job experience in applying for grants. 

Michelle went on to say that initially Ian and she would be focusing on establishing an identity for the Etive/Menteith Park, for example in providing signage.  Ian was also investigating various options with regard to grants etc.  At this point Lesley advised the Group that there were various types of funding available for example for lighting, play equipment etc.  However, to apply for such funding it is necessary to demonstrate that there is a need and that the community is behind it.  She went on to say that there may even be funds available from the Council possibly under the heading of “matched funding”.  In conclusion she said that she was currently working with another group on a similar topic and suggested that she set up a meeting for Ian and Michelle with this group.  Michelle accepted this suggestion.

Dairsie Crescent – Football

In response to Donald’s question regarding the above, Lesley was able to confirm that although the matter was being dealt with by Greenspace, it had not fallen within her remit.  Wilma was able to confirm that the matter was now being handled personally by Councillor Gordan Low and that she was awaiting his reply which she should be able to provide at the next meeting of the Group.

Donald thanked Lesley for her attendance and valuable input prior to her leaving the meeting at 8.00 pm.

Minutes

Donald then returned to the agenda for the evening.  Following his request acceptance of the minutes was proposed by Tom and seconded by Jack.

Chair’s Report

Donald intimated that he was no longer a member of the Academy Board.

Donald advised the Group had he had nothing further to report on the contact made by him with the Police Architectural Liaison Officer.

“Clean up the World”

Despite appalling weather, Donald was able to report that this event had been extremely successful and attended by around thirty.  Several children from Woodhill Primary School had turned out and it was felt that this participation by the school was added to the good relationship which it was hoped to nurture between the school and the Group.

 Travel Plan/Survey

Wilma reported that, as requested, she had written to the Chief Executive of East Dunbartonshire Council and to First Bus asking that they investigate the possibility of putting on school buses following the move of the Bishopbriggs Academy to its new location at Wester Cleddens Road.  To date no replies had been received which may be due to the current problems being experienced within Royal Mail.

Bishopbriggs Academy

Donald confirmed that the steel work was now in place for the Academy.  On a couple of occasions recently work had commenced earlier than laid down, thus breaking one of the many planning conditions.  Donald had taken this up with the appropriate officer within the Council who had informed him that responsibility for ensuring that planning conditions are met lies with the developer.  Further, he suggested that, as recommended by the Scottish Executive, residents should attempt to resolve issues with the developers by directly approaching the individual nominated by them (ie the developers) to deal with “neighbourhood” concerns.  To this end, he supplied the name of the designated individual in this instance, namely Pat Muldownie.

Sustainable Urban Drainage Scheme (            SUDS)

It seems now unlikely that the above will be included in the new Academy.  If not, the question has to be asked as to what will be put in place for drainage, especially since there is a recognized history of flooding.  Will tanks be the alternative?  This remains to be answered.

Planning Hearings

Donald reported that a letter had been received from Alan Sim –Head of Planning at East Dunbartonshire Council   in connection with the running of Planning Hearuings.  After discussion it was suggested that only a completely independent person should chair such a planning meeting.  It was suggested that an appropriate person might be an Enquiry Reporter, many of whom are retired directors of planning.  However, he/she would have to stand aside if there were an appeal. 

Donald agreed to reply in terms that the Group was seeking total impartiality and suggest that the chair of the planning committee does not chair controversial Planning Hearings.

Meeting Venue

The Group intimated their agreement to future meetings being held in St Ninian’s High School.  However, Wilma intimated that due to “clashes” with other events in the school, it would not always be possible to have access on the second Monday of each month.  After some discussion it was agreed that Wilma should go back to the Council with amended dates.  If these are approved meetings for the remainder of 2007 going into 2008 would be as follows:-

12.11.2007       

03.12.2007       

14.01.2008       

11.02.2008       

17.03.2008       

21.04.2008       

19.05.2008       

09.06.2008       

However, although the lets had been granted at much reduced rates, there was still the problem of payment.  Even if the Group receives a grant from the Council, monies from this cannot be used to pay for the hire of a meeting place.  Following discussion, it was decided that a modest subscription should be asked from members of the Group and that this matter should be discussion further and a figure confirmed at the Annual General Meeting to be held in November.

Wimpey – Proposed Developments

Dominic referred to the developments proposed developments by Wimpey on three sites within the Woodhill area.  These sites were

Although no objections were made by the Community Council when the matter was put before them, Dominic intimated that Cleddens Park Residents Group intended in placing an objection.  After a brief discussion in which the lack of infrastructure, loss of green belt, etc were listed it was decided that an objection should also be submitted.  Donald agreed to do this on behalf of the Group.

Next Meeting

Unfortunately due to lack of time it was not possible to cover all items on the agenda.  However, it is hoped to remedy this at the next meeting ie the Annual General Meeting which will be held on Monday 12 November 2007 at St Ninian’s High School.

There being no other business the meeting ended at 8.45 pm.

Woodhill Residents Group

Minutes of meeting

held at 11 Kirriemuir Gardens

Monday 10 September 2007

PRESENT

(alphabetical order)

Angela Guthrie

Betty Logan

Jim Logan

Donald Macdonald (Chairman)

Rosaleen McDowall

Anne Mullin

Jackie Mullin (Vice Chairman)

Tom Russell

Wilma Scott (Secretary)

Jack Scott

John Timoney (Community Support Officer)

APOLOGIES

(alphabetical order)

Councillor Gordan Low

Robert Lowe

Mary MacKenzie

Councillor Michael O’Donnell

Ian Tyldesley

Michele Tyldesley

Welcome

Donald opened the meeting by welcoming those present and in particular gave a warm welcome to
John Timoney who was attending the meeting in his capacity of Community Support Officer,
East Dunbartonshire Council.    

Minutes

Those present were invited to take a few moments to look over the minutes of the previous meeting held on Monday 11 June 2007.  Following this acceptance of the minutes was proposed by Tom and seconded by Jack.

Matters arising

Report of the Parks Sub-committee

Wilma drew the Group’s attention to an error which had occurred in the paragraph entitled “Conclusion” of the above report.  It had been reported that Greenspace would be put up a prize for the “Name the Park” and/or “Draw your ideal Park” competition.   This is incorrect and should be disregarded.

Ownership of Land

Donald confirmed that following a land search it was discovered that the so called “ransom strip” along Angus Avenue did not belong to Caledonian Properties, but rather to the owners of the properties on the opposite site of the avenue.  It is uncertain if the members of either the PPP team or the council are aware of this, but it is thought unlikely that either will pursue the inclusion of this strip of land as a location for either a pedestrian or vehicular access/egress for the Academy.

Bishopbriggs Academy

Donald informed the Group that he was now a member of the Academy School Board. 

Following a request by the Board a meeting had been held in the Council Chambers with the six councillors in whose areas the Academy fell and representatives from the PPP team.  The points which continue to give concern were again raised ie access to the site, width of the football pitches and the Sustainable Drainage Scheme (SUDS) situated within the school grounds.  Although the latter could be muddy and dry at times it could also, on occasions, be as much as 3 metres deep.

At the conclusion of the meeting the builders agreed to examine/investigate these points with the hope of resolution.  Donald, however, felt, as did his colleagues on the Board, that little could be expected from the re-visiting these points.

Following this meeting and a request by Donald, East Dunbartonshire Council agreed that a PDF of the current plans for the Academy could be placed on the Group’s website with the proviso that there may be changes and that these should not be regarded as the final version of the plans.  It should be noted that in the event that there are material changes, there will be a requirement to engage with the wider community. 

Chair’s report

On a personal note Donald informed the group of his future plans now that he had embarked on a post-graduate university course.  He had relinquished his interests albeit temporarily in his various committees/groups, but it was his intention to maintain his interest with the Group. 

However, in so doing over the last few weeks and prior to commencing his course, he had set up a couple of projects for the Group ie the “Clean up the World” event to be held on Sunday 16 September 2007 and the “Briggs in Bloom” event which will take place in November 2007 in conjunction with Greenspace. 

He had also asked Michelle and Ian if they would take over the Parks project and he was pleased to report their agreement.  Indeed they have already got off to a flying start. and, in due course, hope to report back to the Group their findings and, if appropriate, seek their involvement.

Donald advised the Group had he had contacted the Police Architectural Liaison Officer seeking their advice as to problem areas in some of the lanes within the Woodhill area.  Depending on this advice, and if it is decided to take this forward to the Council, Donald felt that the Group would be basing their request for a lane closure or lane closures based on a professional opinion rather than that of a laymen.

Bishopbriggs Academy

Although this item had been discussed earlier, a brief discussion took place regarding the working hours of the builders, specifically in connection with bank/public holidays.  There had been confusion with regard to this when work took place on the site during the July public holiday.  It had been understood that work would not take place on “public” holidays such as Glasgow Fair and September weekend.  However, following clarification from a Council representative, it had been confirmed that the opposite was the case ie there would be no work on a “bank” holidays with “public” holidays being exempt. 

Although seeking clarification on this issue may seem trivial or, indeed, petty, it served to let the builders know that a close interest was taken on the various conditions they were required to fulfill.

John Timoney

Donald invited John to introduce himself to the Group and to outline his various duties.  John began by explaining that as a Community Support Officer and as one half of a partnership, his duties were in the main to help cut youth disorder, reduce vandalism and graffiti and, working in partnership with the Police, generally help improve the quality of lives of the residents in Woodhill which is one of the four designated pilot areas, the others being Auchinairn, Hillhead and Lennoxtown.  He intimated that depending on his shift pattern, he would be happy to attend the meetings of the Group and to help address any problems brought to him as a consequence.

Travel Plan

Donald informed the Group that the “transport assessment” was still being carried out.  Once this was available, it was anticipated that the Group would either support or challenge its findings.  

Tom asked if a decision had yet been made with regard to the “spare” ground.  Donald replied that the ground in question would not be available until 2009 when it was anticipated that St Niaian’s High School pupils would return to their newly built school in Kirkintilloch in the spring of that year and the Bishopbriggs Academy pupils would move into their new school in the early summer months.  Indeed it may not even be available to build on at this time as another site would firstly be needed for the bus turning circle.

Angela asked if there were any plans in place to put on school buses and she felt that there was particular scope to do so in the afternoon.  She went on to outline her fears if there was no proper traffic management system in place since even at this stage there was a problem with traffic creating so called “rat runs” in the various streets off Menteith Avenue.  The conclusion was that there was a need to “slow the traffic down” in this area whether by the installation of, for example, speed bumps, or by some other calming measure.  It was suggested and agreed that some form of  petition should be carried out in this area requesting support for some form of traffic management measures and Donald agreed to investigate this further and to liaise with Angela and Rosie.

Following further discussion, it was decided that the Group should write to First Bus and the Council, ie to the Chief Executive, Ms Sue Bruce, asking them to investigate the possibility of putting on buses to minimize the amount of vehicular traffic which will result when the Academy is up and running in its new location.  In so doing it should be emphasised that the Academy is the only school to be moved from its original position.

It was agreed that letters should be sent to the above and Wilma agreed to do this on behalf of the Group.

Before concluding discussion on this item, Donald asked John, in his capacity as Community Support Officer, if he has had any requests from residents regarding traffic measures.  John confirmed that he understood this to be under discussion at the moment. 

Drawing the discussion to a close, Donald intimated that he felt that the local newspaper should also be kept abreast of this matter.

“Briggs in Bloom”

Wilma intimated that despite reminder to Marie Curie she had been unable to gain any further contacts who would wish to “come on board” with the Group in connection with the above.  It was felt, therefore, that the Group should proceed along the lines of liaising with Greenspace.  Assistance from Greenspace would be gratefully accepted and contact should now be made with Lesley Scott to firm up arrangements for this event.

It may be that there may be some involvement with the local schools, but this will have to be investigated further and reported to the next meeting of the Group.

Traffic Survey - Update

Wilma confirmed that to date no further response had been received from either the Roads or Environment Departments of the Council.  Wilma agreed to chase this up at the time of writing to Ms Bruce on the Travel Plan.

Dairsie Crescent – Football

With regard to the “no ball games sign” at the above location, Donald informed the Group that he had been informed by Councillor Low that to have such a sign erected would require the local residents to submit a petition to the Council requesting such a sign.  The local councillors would then be asked if the request should go to committee or determined by the officials at Greenspace.  The issues to be considered include the space available for ball games and the proximity of the residents who requested the sign.  To have the sign removed requires a similar procedure.

Councillor Low has indicated his willingness to pursue this matter on behalf of the Group.  It may be clarification of the rules for putting up signs is required and depending on the response this should be conveyed to the young lad who raised the query in the first place.

“Clean up the World”

Donald confirmed the details for the above event due to be held on Sunday 16 September 2007.  Leaflets informing residents within the close proximity to Woodhill Primary School had been, or shortly would be, distributed.  Donald concluded by saying that all arrangements were in place.  All that remained was to hope that the weather would be kind on the day.

Councillor Involvement

Unfortunately to date it has not been possible for the Group to meet with all three local councillors at the one time.  Since it was felt that mutual benefit could be derived from such a meeting, it was suggested that the councillors should be asked for several dates from which it would be possible to find one which would be mutually convenient to all three councillors as well as members of the Group.  Wilma agreed to pursue this with Councillors Hannah, Low and O’Donnell.

Meeting Venue

As promised at the last meeting Rosie had contacted St Dominic’s Church and was able to confirm that one of the small meeting rooms would be made available to the Group on a regular basis.  Although a small charge in the form of a donation was normal, it had been muted by St Dominic’s that since this was a community based group it may be possible that this could be waived.

Wilma had been asked to approach St Ninian’s High School with a view to “piggy backing” on one of the evening meetings held in the school.  She informed the Group that in so doing she had discovered that the Group was entitled to a discounted rate of £3.70 rather than the much higher rate previous offered to the Group. 

A brief discussion followed and it was decided that if possible the Group should pursue St Ninian’s High School has the preferred choice of venue.  Wilma was asked to contact the letting office to ascertain suitable dates on which the Group could share a let within the school.  This she agreed to do and to get back to the Group with this information as soon as possible.

Next Meeting

As a consequence of the above, no date was fixed for the October meeting of the Group.

There being no other business the meeting ended at 9.30 pm.

Woodhill Residents Group

Minutes of meeting

held at 5 Ochil Road

Monday 11 June 2007

PRESENT

(alphabetical order)

Donald Macdonald (Chairman)

Rosaleen McDowall

Dominic Notarangilo

Michelle Tyldesley

Wilma Scott (Secretary)

Jack Scott

APOLOGIES

(alphabetical order)

Angela Guthrie

Councillor Alex Hannah

Councillor Gordan Low

Tom Russell

Laura Sharkey

Ian Tyldesley

Welcome

Donald opened the meeting by welcoming everyone present.

Minutes

Robert proposed acceptance of the Minutes of the meeting held on 27 April 2007 and this was seconded by Michelle.

Matters arising

Community Council

Donald confirmed that the proposed meeting between the Community Council and the newly elected/re-elected councillors now referred to as a “summit”, would take place later this week.  The Community Council would be represented by its Chair, Vice Chair and Secretary ie Dominic Notarangilo, Donald MacDonald and Tom Dibble respectively.  Although not yet confirmed, it was hoped the six councillors representing Bishopbriggs North and South would be present.

Again Donald stressed his hope that the meeting would be conducted in a constructive manner: a report on this meeting would be given at the next Group meeting. 

Chair’s Report

Since the items which would be raised under this heading are also included in the Agenda, it was decided to dispense with a Chair’s Report, proceeding directly to the Agenda.

Bishopbriggs Academy

Donald confirmed that, within the Academy School Board, he, Kathy Dunsmore and Ken Low now made up the Academy’s PPP Sub-committee.  It was intended that Kathy should set up a meeting with Councillors in order to bring to their attention the concerns of the parents.

It was also intended to produce a newsletter containing up-to-date information such as the new school councils replacing school boards and informing parents of the Academy Board’s unease regarding the location of the entrance to the school.  Donald made the point that there are many so called “minor” problems existing, such as the aforementioned entrance to the school. 

Donald concluded by saying that as the end of the school year was fast approaching, it was important to have in place some way of “mobilising” parents over the holidays should this become necessary.  Some thought would have to be given to this, but at the end of the day, despite modern methods of communication, it may be that “word of mouth” will be the best method.

Jack asked if it would be possible to involve the residents who will be affected by the new school in any discussions/meetings.  Donald said that he would prefer to “wait and see” what happens over the coming weeks before giving an answer to this question.

Caledonian Properties

Donald reported that to date nothing further has been received from Caledonian Properties.  He also reported that the Bishopbriggs Herald had neither published the photographs taken in early May or followed up the story.  He reiterated his feeling that the newspaper’s hesitation to do so was due to the lack of concrete evidence to support Caledonian Properties’ ownership of the so called “ransom” strip ie the focus of the letter problem in
Angus Avenue. 

After some discussion it was decided to proceed with the suggestion outlined in the previous minutes which was to erect signs along the area in question.  After much debate regarding the slogan to be to appear on the signs it was decided to go with “Caledonian Properties Clean up your Act”. 

Robert agreed to liaise with Jackie in the making and placing of a suitable number of signs along the area in question. 

Ownership of Land

On behalf of the Group, Robert agreed to go along to Lomond House in George Square to do a search for the owners of the so called “ransom” strip.  It was understood that any costs incurred by Robert would be reimbursed from Group funds.

Traffic Survey - Update

Prior to the meeting, each member of the Group had received a copy of the report of the Traffic Sub-committee meeting which had taken place on Thursday 31 May.  Wilma confirmed that, in response to the letter sent to Superintendent Calum Murray, Inspector McCluskie of Bishopbriggs Police Station had visited her home on Friday 8 June; Donald had also been present during this visit.

Wilma reported it was evident that, prior to the meeting, serious consideration had been given to all of the points raised in the survey.  Topics discussed included dog fouling and litter, speeding vehicles, possibility of implementing a time restriction on parking at the shops, etc.  Discussion also took place regarding the wide pavement area at the corner of Kirriemuir/Woodhill Roads; mention of this will be made under “Ownership of Land”.  At the conclusion of the meeting, Inspector McCluskie had agreed to reply, in writing, to the points which were within his remit. 

As it appeared that a copy of the survey had not yet been passed down the line from the Chief Executive’s Department, Inspector McCluskie gave a copy of this to the Roads Department during the enquiries he had made on behalf of the Group.

Both Donald and Wilma agreed that the meeting had been constructive and looked forward to receipt of the Inspector’s reply which could be presented to a future meeting.

Ownership of Land

One of the points which had been raised during the above meeting was ownership of the wide pavement situated at the corner of Kirriemuuir and Woodhill Roads adjacent to the shops.  Robert agreed to include a search for this information along with his search regarding the disputed land in Angus Avenue.  The same condition applies regarding any out-of-pocket expenses.

Park Survey - Update

As with the Traffic Survey, each member of the Group had received a copy of the report of the Park Sub-committee which had also been held on Thursday 31 May. 

At Donald’s request Wilma distributed the draft questionnaire prepared by Ian.  As indicated previously it was hoped, would provide more quantified preferences regarding play parks in Woodhill and the Group unanimously agreed that the questionnaire would provide this information.  However, some thought would have to be given as to how best to use this and whether or not a simplified version of this could be issued to school children.  Donald intimated that he would be meeting with the Active Schools Co-ordinator later in the week and he would seek her advice on both aspects and report back to the next meeting of the Group.

When meeting with the Active Schools Co-ordinator he would also take the opportunity to discuss the suggestion that local children should “name” the park in Menteith Avenue.  Since this park is currently known by several different names it might be better to “choose” from the current names of which there are at least four, rather than an entirely new name.  It would then be possible for Greenspace to name the park officially with an appropriate sign.

“Briggs in bloom”

Although this item was covered in the report of the Park Sub-committee, it was suggested that in addition to the bulbs to be provided by Greenspace, that the Group should seek additional supplies from local retailers and garden centres.  It was decided that this should be pursued ahead of the planting of the bulbs which will take place in November.

Event – 12 August 2007

This item was also covered in the report.  Many suggestions were put forward as to the content of this event.  However, before proceeding further, Wilma was asked to contact Lesley Scott of Greenspace to find out what assistance Greenspace and the Country Rangers could offer with regard to this.  Depending on Lesley’s reply, a small sub-committee would be formed to take this event forward.  Wilma agreed to do this and to inform the Group accordingly.

JCCP (Joint Community Care Plan) Paper

A paper received from East Dunbartonshire council for Voluntary Services was distributed regarding forthcoming event to discuss the “Development of Community Care Services in East Dunbartonshire”.  Regrettably due to the shortness of notice, no one is able to attend.

Dairsie Crescent – Football

Donald informed the Group that he had been in dialogue with a young lad concerning the fact that, without warning, a “No Ball Games” sign had appeared in a green space which had, until that point, been used by local children for just such games. 

Unfortunately there were no councillors present at the meeting to offer advice on this, but at the conclusion of the discussion it was decided that Donald should reply to this young lad intimating the Group’s concern about any loss of an open space on which to play ball games.  At the same time he would indicate that a copy of the original e-mail and his reply would be copied to Councillors Hannah, Low and O’Donnell.

Donald felt that there should be some protocol with regard to placing of notices of this kind, ie a planning application and it may be that one or all of the councillors will take up this matter within the Council.

Any other business

Finance

Donald reported that an application for funding had been received from the Community Services Department of the Council.  When completed this would be submitted under the Community Grant Scheme to be considered at the next their next sitting due to be held on 7 September: the result of the Group’s application should be known by 18 October.

Next Meeting

The next meeting of the Group would be held on on Monday 10 September.  Rosie agreed to contact
St Dominic’s to ascertain the availability and cost for the use of one of the small rooms within the hall complex.  If the cost was reasonable, the venue would be conveyed to the Group at the time of sending out the agenda and papers for the next meeting.  If, on the other hand, this was not feasible cost wise, an alternative venue would be sought.

There being no other business the meeting ended at 8.45 pm. 

Woodhill Residents Group

Minutes of meeting

held at 11 Kirriemuir Gardens

Friday 18 May 2007

PRESENT

(alphabetical order)

Angela Guthrie

Councillor Alex Hannah

Councillor Gordan Low

Robert Lowe

Donald Macdonald (Chairman)

Anne Mullin

Jackie Mullin (Vice Chairman)

Tom Russell

Michelle Tyldesley

Ian Tyldesley

Wilma Scott (Secretary)

Jack Scott

APOLOGIES

Jim Logan

Mary MacKenzie

Rosaleen McDowall

Councillor Michael O’Donnell

Dominic Notarangilo

Laura Sharkey

Welcome

Donald opened the meeting by welcoming everyone present and in particular Councillor Gordan Low who was joining the committee for the first time following his recent election to East Dunbartonshire Council.

Minutes

Tom proposed acceptance of the Minutes of the meeting held on 27 April 2007 and this was seconded by Jackie.

Chair’s Report

Traffic Wardens

Donald began his report with an apology.  Due to several other pressing commitments he had not contacted Calum Murray, Superintendent Police Officer regarding the presence of a Traffic Warden in the Woodhill area, and in particular at the shops in Woodhill Road.  However, he assured the group that he would do so and report to the next meeting of the group.

Finance

Donald reported that, following on Councillor Hannah’s advice, he had made contact with David Anderson, Corporate Director – Community of East Dunbartonshire Council regarding funding for the group.  He hoped to be able to report further regarding David’s response at the next meeting.

Caledonian Properties

Donald informed the group that two black sacks of mixed rubbish had been collected from the “ransom” strip in Angus Avenue.  The Bishopbriggs Herald was invited to photograph this rubbish being “handed over”.  Also handed over at the time was a letter intimating the group’s concern that litter continued to collect along this strip of land, not only making the area unsightly, but also creating a health hazard encouraging vermin.  Similarly it intimated their disappointment that the situation has remained unchanged despite repeated requests.  Neither the rubbish nor the letter were accepted by Caledonian Properties.

Several photographs were taken, but to date these have not been published.  Although this may have been due to election coverage, Donald reported that when he approached his contact at the Bishopbriggs Herald, he was informed that Caledonian Properties were saying that the land was not owned by them. 

Although this would make a wonderful story, it is simply not the case.  Firstly, Caledonian Properties had previously confirmed the location of the “ransom” strip ie between the school fence and the pavement.  Secondly Caledonian Properties was listed as a “neighbour” when the original planning notification for the new school was sent out.   Thirdly, all of this was confirmed by the PPP Team.

Councillor Alex Hannah and Angela Guthrie entered the meeting at this point.

It was suggested that if the matter cannot be resolved either with Caledonian Properties directly or by the Council  cleaning up the locus and sending a bill to them, that signs bearing a suitable message should be erected by the group along the piece of land concerned with the intention of shaming Caledonian Properties into taking responsibility for the area.

Park Survey

Donald was pleased to report that several surveys had been received regarding parks within the Woodhill and Bishopbriggs areas.  Many worthwhile comments and suggestions had been received, but rather than discuss these at a full group meeting, he felt that these should be discussed at a separate meeting.  Conclusions reached would then form the basis of a report to be put before the full group at the next meeting before being passed on to the appropriate officer(s) within the Council.  This was unanimously agreed.

Those making up this sub-committee would be Donald, Angela, Ian, Michelle, Rosie and Wilma (minutes).  Wilma agreed to contact the various members to set up a meeting.

Community Council

Donald reported that at the recent meeting of the Community Council, it had been suggested that, with a new administration in place, it might be an opportune time to invite along councillors from both wards to bring to their attention concerns which exist regarding Bishopbriggs Academy, Low Moss Prison and the proposals for the new Town Centre.  This would be particularly helpful to the newly elected councillors who, to date, had not been involved with any of these projects.

The group was pleased to note that this had been agreed and looked forward to hearing the outcome of the meeting which it was hoped would be conducted in a constructive manner. 

Bishopbriggs Academy/St Helen’s Primary School

Donald intimated that the newly appointed School Board was still not happy with regard to access and the master plan for the Town Centre. 

Angela intimated similar disquiet on behalf of St Helen’s School Board particularly regarding the planned football field to be shared with the academy.  The most recent information seemed to indicate that work on this would commence in July, but the School Board was still expressing disappointment that they had not been consulted and that their views had been ignored. 

Councillor Hannah agreed to take this matter up with Sandy McGarvey of the PPP Team and to get a progress report.  Following on this he would get in touch with the Headteacher of St Helen’s Primary School. 

Traffic

Donald was pleased to report that a large number of replies to the traffic survey had been received.  In the main they were flagging up problems in the immediate vicinity of Woodhill Road ie parking adjacent to the shops, and speeding motorists in neighbouring streets.  Donald felt that a similar approach should be taken with these surveys and a second sub-committee was formed to discuss this item.  Again agreement was unanimous.

Those making up this sub-committee would be Donald, Jack, Jackie, Robert, Tom and Wilma (minutes).  Again Wilma agreed to contact the various members to set up a meeting.

May Election

Donald thanked the group for their support during his recent election campaign and although he would have wished for a different outcome, he felt that a “get together” to acknowledge the event was in order.  In the hope of better weather in a few weeks, a date for this event was postponed until the next meeting.  

Briggs in Bloom

In line with the “Big Build” campaign being conducted by Marie Curie Hospice Donald suggested that the group plant daffodils in some of the green spaces in the Woodhill area.   Since it may be necessary for the Council to “lead” on this item it was decided that the matter should be considered further at the Park Sub-committee meeting.

Next Meeting

Following a brief discussion it was decided that the day on which future meetings are to be held should be changed.  It was noted that this would require a change to the Constitution which could be dealt with at the Annual General Meeting in October. 

In the meantime the next meeting would be held Monday 11 June.  The venue and time of the meeting have yet to be confirmed but Councillor Hannah agreed to investigate the possibility of the group being able to share a let in St Helen’s Primary School with another organisation.  However, the time and venue will be clearly intimated on the agenda.

There being no other business the meeting ended at 8.10 pm. 

Woodhill Residents Group

Minutes of meeting

held at 5 Ochil Road

Friday 27 April 2007

PRESENT

(alphabetical order)

Councillor Alex Hannah

Robert Lowe

Donald Macdonald (Chairman)

Rosaleen McDowall

Anne Mullin

Jackie Mullin (Vice Chairman)

Michelle Tyldesley

Wilma Scott (Secretary)

Jack Scott

APOLOGIES

Betty Logan

Jim Logan

Dominic Notarangilo

Tom Russell

Laura Sharkey

Welcome

Donald opened the meeting by welcoming everyone present. 

Minutes

Jackie proposed acceptance of the Minutes of the meeting held on 24 March 2007 and this was seconded by Robert.

Chair’s Report

Cycle Safety Day

Donald reported that the Cycle Safety Day, which had taken place on Saturday 31 March in Woodhill Primary School, had been very well attended.  It had been a glorious day and the technician from Solid Rock Cycles had been kept extremely busy checking cycles both from children and parents. 

It had been hoped to use this opportunity to promote the “Play in the Park” survey, but due to the hectic nature of the day this had not been possible.

Play Areas

Meeting to discuss the above had been held on Thursday 29 March in St Ninian’s High School.  Regrettably this had been very poorly attended and the hoped for feedback was somewhat limited to those attending.

This item will be covered further under item entitled “Park Survey”.

Matters arising

At this point Councillor Hannah referred back to the minutes of the meeting held on 24 March with particular regard to the item entitled “Finance”.  He pointed out that it should not have been necessary for the Management Committee to use their personal monies to finance the group.  He referred to a conversation which had taken place between himself and David Anderson of East Dunbartonshire Council when the latter had indicated that funds were available to help set up groups such as the Woodhill Residents Group.  He therefore suggested that direct contact should be made to David Anderson.  Donald agreed to do this and report to the next meeting.

Bishopbriggs Academy

Donald informed the group that he had been elected to the School Board of the Academy. 

He went on to say that he understood that the School Board was still not happy about certain aspects of the new school, but he hoped to report further on this in due course.  

Caledonian Estates

Donald reported that despite various communications with the above organisation little progress had been made to clear away the litter gathering in the “ransom strip” in Angus Avenue.  He suggested, therefore, with the approval of the group, that a token amount of the litter should be collected and presented to Caledonian Estates at their offices in Cross Court.  Before doing this he would, of course, check with the Police that this would be in order.

After a brief discussion, Donald agreed to keep members of the group informed of the date and time when he intended to carry this out and to request their assistance if they were agreeable and available.

Traffic

Although unable to attend the meeting, Dominic had submitted for discussion a plan to take away the pavement at the top of Kirriemuir Avenue at the junction with Woodhill Road.  The plan showed that if three metres were to be taken from the pavement, this would be sufficient to allow vehicles to exit left on to Woodhill Road, thus relieving the congestion which arises with vehicles queuing up behind other vehicles wishing to turn right on to this road.  Councillor Hannah pointed out that it was still the intention of the Council to put traffic lights at the top of Woodhill Road and, as a consequence, they may not look favourably on the suggestion currently in front of the group.

A lengthy discussion took place on this and the lack of enforcement of the double yellow lines in Woodhill Road.  At the conclusion of this Donald agreed, at the suggestion of Councillor Hannah, to write to Calum Murray, Superintendent Police Officer, requesting the attendance of a Traffic Warden in this area.  The thought being that if people illegally parked and where booked this might alleviate the situation.  Donald agreed to report on this at the next meeting.

It was suggested that the position could be further relieved if East Dunbartonshire Council would adopt the road at the rear of the shops.  Although it was agreed that this would be an ideal solution to the “long-stay” parking at the shops, Councillor Hannah pointed out that it was unlikely that the Council would agree.  There were many other areas which would also benefit from being “adopted”, but there were simply insufficient funds to carry this out.

It was then suggested that a time limit of say 40/45 minutes should be placed on parking in front of the shops.  If this were to be enforced, it may perhaps make the shopkeepers more amenable to doing something about the road behind the shops ie providing parking for themselves and their long-stay customers.  Rather than taking business away from the shops, such a restriction would encourage a greater turnover of customers.  At the moment when individuals are unable to park in front of the shops, they simply drive on to another shop.

Returning to Dominic’s plan, it was felt that this suggestion may be met more favourably than the cost involved in putting in a filter lane at the traffic lights. 

At the conclusion of the discussion, the group thanked Dominic for the time taken by him in drawing up the plan which would be retained for discussion at the next meeting under the following item.

Traffic Survey

Donald made reference to the traffic surveys, some 5000 of which had been distributed throughout Bishopbriggs South.  The data from these, together with that received from the internet would be collated and, along with Dominic’s plan, would be discussed at a future meeting.  In order to keep this at the forefront of the public’s thoughts it was decided that perhaps a special meeting should be called before the next regular meeting to discuss this item.  A date and time would be conveyed to members of the group in due course.

Park Survey

As indicated earlier the response to this survey had been rather disappointing and it is hoped to extend this over a greater area to find out what people really want.   This item will be discussed further at the next meeting.

Next Meeting

Since the due date for the next meeting fell on a holiday weekend, it was decided to bring forward the meeting one week and one day to Friday 18 May.  The meeting will be held at 7.00pm 11 Kirriemuir Gardens.  All those present had been in agreement.  It was further agreed that a more permanent “day” change may be helpful and it was agreed to discuss this matter further at the next meeting.

There being no other business the meeting ended at 8.40 pm.

Woodhill Residents Group

Minutes of meeting

held at 5 Ochil Road

Saturday 24 March 2007

PRESENT

(alphabetical order)

Betty Logan

Jim Logan

Robert Lowe

Donald Macdonald (Chairman)

Rosaleen McDowall

Dominic Notarangelo

Jackie Mullin (Vice Chairman)

Tom Russell

Wilma Scott (Secretary)

Jack Scott

APOLOGIES

Angela Guthrie

Anne Mullin

Welcome

Donald opened the meeting by welcoming everyone present. 

Minutes

Tom proposed acceptance of the Minutes of the meeting held on 24 February 2007 and this was seconded by Robert.

Chair’s Report

Donald began by thanking all members of the group, some of whom were absent, for the time spent in distributing the annual reports.

A member of the group expressed his concerned that to date it did not appear, in accordance with the conditions laid down, that the developer had “involved the community” in its plans for the new academy.  However, Dominic intimated that his understanding was such involvement would, in fact, be invited by the developers shortly.

Rosie entered the meeting at this point.

Caledonian Estates

The litter trap in Angus Avenue in the piece of land owned by CE continued to be an eyesore.  On the back of the current “Keep Scotland Tidy” campaign being run in the national/local press, Donald agreed to contact Caledonian Estates asking them to define the exact location of the so called “ransom strip” and, at the same time, send to them photographs of the area requesting action to clean it up.  Failing a response, it was suggested that perhaps photographs should also be sent to EDC, with the request that they clean up the area.

Donald agreed to report further on this at the next meeting.

Traffic

A brief discussion took place regarding the continuing traffic/parking problems in the streets adjacent to the shops and in order to draw attention to the situation Donald suggested that at the conclusion of the meeting the group should adjourn to the area in question and have photographs taken in order to illustrate the problems being experienced in the area.  This suggestion was readily accepted.

Play Areas

Donald reported on the meeting which had been held on Saturday 3 March in Springfield Park, which is situated in Menteith Avenue.  Although the number attending was small, the responses to the survey and the suggestions contained therein had been of a very positive nature.  Surprisingly and heartening the suggestions had been more along the lines of improved footpaths and lighting rather than requests for exciting and probably very expensive play equipment.

Following on this Donald indicated that he intended to hold a further meeting to which all parents, children and residents alike would be invited so that this matter could be discussed further.  It was decided that a date ahead of Easter would be preferred.  Thursday 29 March was chosen and Donald agreed to approach the local authority to request accommodation in St Ninian’s High School.  It was hoped that it would be possible to include a flyer to regarding this meeting in the schoolbags of the children in the schools involved and once again Donald agreed to attend to this on behalf of the group.

Cycles Safety Day

A brief discussion took place on this item and Donald reminded the committee that the event would take place on Saturday 31 March in Woodhill Primary School where Solid Rock Cycles would be in attendance.  In her qualified capacity in cycling safety, Rosie also indicated here willingness to set up a “proficiency/obstacle course” for the children.  It was hoped that good weather would prevail and that a good turn-out would reflect this

Finance

To comply with the bank’s request, Wilma confirmed that she had lodged the sum of £50.00 from her personal finances into the Group’s account.   However, following a brief discussion and with reference to a previous decision (Minute meeting held on 16 December 2006), it was decided that a levy of £10.00 per member of the Management Committee should be made: the original levy agreed had been £20.00, but this was amended after discussion.  It should be noted that where two members of the same family were on the Committee, only one pledge would be requested. 

Next Meeting

The next meeting will take place on Saturday 28 April at 10.00 am at 11 Kirriemuir Gardens.

There being no other business the meeting ended at  11.30 am.

Woodhill Residents Group

Minutes of meeting

held at 11 Kirriemuir Gardens

Saturday 24 February 2007

PRESENT

(alphabetical order)

Angela Guthrie

Robert Lowe

Donald Macdonald (Chairman)

Dominic Notarangelo

Anne Mullin

Jackie Mullin (Vice Chairman)

Tom Russell

Wilma Scott (Secretary)

Jack Scott

APOLOGIES

Betty Logan

Jim Logan

Rosaleen McDowall

Ian Tyldesley

Michelle Tyldesley

Welcome

Donald opened the meeting by welcoming everyone present. 

Minutes

Dominic proposed acceptance of the Minutes of the meeting held on 27 January 2007 and this was seconded by Jackie.

Chair’s Report

Donald confirm that there had been a large turnout at the meeting held on Tuesday 31 January when the objectors were given the opportunity to put forward their cases regarding the siting of new Bishopbriggs Academy.  Although these were put forward very well, the impression was that the councillors were not prepared to listen and after a lengthy, heated, and at times rather acrimonious, discussion the planning application for the new academy were approved.  However, it should be noted that some forty-six (46) conditions, to which the builders were required to adhere, were placed upon such approval. 

Since that meeting Donald and Dominic had a meeting with Gary McAulay, who was representing the residents of Torr Road, with suggestions as how to progress their fight regarding the proximity of the new building to their properties.

This would be reported on again if further progress was made.

Donald informed the Group that a silent vigil had been held on four consecutive Mondays from 29 January to
19 February inclusive to bring to the public’s attention the Council’s intention to sell off the so called “surplus”: included in this “land” was the bus turning circle and the janitor’s home.  A direct consequence of this was that the pupils of the new academy would have to share a playing field with the children of the primary school across Wester Cleddens Road ie St Helen’s School. 

However, despite these vigils and a considerable amount of publicity, Donald confirmed that the Council’s Planning Board had approved an application for housing on the “surplus” land.  However, once again conditions had been applied to this approval and Donald confirmed that the Group would be monitoring the situation, especially with regard to the retention of the bus turning circle.  Also it should be noted that development of the land would not take place for at least two years.

This would be reported on again if further progress was made.

St Ninian’s High School (previously Thomas Muir School)

Following on the last meeting of the Group, Donald had spoken to the Headteacher at St Ninian's High School regarding pupil behaviour informing him that, on the whole, this was good.  Such comments had been happily received not only by the Headteacher but also by the teaching staff. 

Having said the above, it was brought to the attention of the group that daily over the last several weeks, some of the St Ninian’s High School pupils are leaving the school mid-morning to purchase food.  On their return to school they leave their litter behind in Thrums Avenue, Ochil Road and the lane leading into the rear entrance to the school.

Discussion then took place on some form of incentive scheme which could be suggested both to Greggs and to
St Ninian’s whereby pupils were rewarded for retaining their bags, thereby leaving no litter behind them.  Some further thought would require to be given to this and the matter would be discussed further at the next meeting.

It was also noted that Bishopbriggs Academy pupils, returning from school in the afternoon, buy food from Greggs then throw their down as they make their way home.

Shops – Woodhill Road

Following previous discussion regarding traffic/parking problems outside the shops on Woodhill Road, measurement of the pavement suggested that it would be both impractical and dangerous to alter the pavement to allow cars to park at an angle to the shops rather then alongside as they do at present.  The area was insufficient and to reverse on to Woodhill Road would be extremely dangerous.

Since nothing further had been heard with regard to the narrowing of the pavement in Kirriemuir Road to allow for a left hand slip road on to Woodhill Road, Donald agreed to contact the Council to request an update.  Before doing so Dominic suggested that he should look at the situation on a map and do a drawing of the area and the Group’s proposal which could go along with Donald’s letter.   This was readily accepted by the Group.

Caledonian Estates

It has been drawn to the attention of the Group that the bushes adjacent to the strip of land on Angus Avenue owned by Caledonian Estates (previously referred to as the “ransom strip”) are full of litter.  Donald agreed to contact Caledonian Estates pointing out that, as owners, it was their responsibility to clean up the area.  If, on the other hand, they no longer wished to retain ownership of the “strip” they should pass it into the care and maintenance of the Council.  Donald would report further on this item at the next meeting.

Play Areas

Donald confirmed that a meeting would be held on Saturday 3 March at 10.00 am in the park on
Menteith Avenue to seek the views of local residents, parents and children as to what facilities they would like to have there.  Publicity to this effect would appear in the local press as well as the Group’s website. 

Again he stressed the importance of not only having local residents on board but also having the support and input of residents throughout the Woodhill area.  Following a positive response for volunteers, Donald confirmed that he would deliver leaflets etc to each volunteer ahead of the 3 March.

It was hoped that following the “site” meeting on 3 March that a working party would be set up and applications for monetary assistance would be set in motion.

Election to Council

Donald intimated that he had been approached and has agreed to stand as an “Independent” candidate at the forthcoming elections in May.  If successful he will become part of a newly formed “Independent Alliance”.  Donald then indicated his concern that if elected there may be a “conflict of interest” between his position as a councillor and as Chair of the Woodhill Residents Group. 

A rather lengthy discussion followed and was concluded when Dominic put forward the following motion.

“The Group acknowledge that Donald is standing for election and his offer to stand down as Chair and to offer himself for re-election.  The Group having discussed the situation does not see a ‘conflict of interest’.”

The motion was seconded by Robert and carried unanimously by the remainder of the Group.

Single Transferable Vote (STV)

A brief discussion took place on the above, at the end of which Donald agreed to e-mail through the appropriate link to those who were interested in having further information.

Finance

Wilma confirmed that Pay-in and Cheque Books had now been received from the designated bank.  A small deposit was now required and Wilma confirmed that she would arrange to do this on behalf of the Group as soon as possible.

St Dominic’s Church

Donald informed the Group that he had attended a recent meeting of the above Lunch Club to speak about the   work of the Group.  Much concern was raised when he had talked about the “surplus” land problem and the possibility of the bus turning circle being re-sited.  At the conclusion of his visit, which had been warmly received, he was encouraged to attend a future meeting and to keep the Club up-to-date on the ongoing situation.  (Indeed so successful was his visit that he came away with yet another problem for the Group to tackle, a solution to which is now ongoing.)

Cycles Safety Day

As there was insufficient time, further discussion on this item was left to the next meeting of the Group.

Community Facilities

As there was insufficient time, further discussion on this item was left to the next meeting of the Group.

Next Meeting

The next meeting will take place on Saturday 24 March at 10.00 am at Ochil Road.

There being no other business the meeting ended at 2.00 pm.

Woodhill Residents Group

Minutes of meeting

held at 11 Kirriemuir Gardens

Saturday 17 January 2007

PRESENT

(alphabetical order)

Angela Guthrie

Robert Lowe

Donald Macdonald (Chairman)

Rosaleen McDowall

Dominic Notarangelo

Anne Mullin

Jackie Mullin (Vice Chairman)

Tom Russell

Wilma Scott (Secretary)

Jack Scott