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Woodhill Residents Group

Minutes of Meeting
held at St Ninian’s High School
Monday 14 January 2008

PRESENT
(Alphabetical order)


Betty Logan
Jim Logan
Robert Lowe
Donald Macdonald (Chairman)
Anne Mullin
Jackie Mullin (Vice Chairman)
Dominic Notarangelo
Tom Russell
Wilma Scott (Secretary)
Jack Scott
Ian Tyldesley
Michele Tyldesley


APOLOGIES
(alphabetical order)


Angela Guthrie
Councillor Gordan Low
Alan Moir
John Timoney


Welcome

Donald opened the meeting by welcoming those present.

Minutes

The Group was invited to read through the minutes, following which Jackie moved acceptance and this was, seconded by Betty.

Matters arising

Before proceeding further with this item, Wilma intimated that an apology from Alan Moir had been omitted from the previous minutes and this was duly recorded.

Donald began by referring to his recent telephone conversation with Jim Wright of East Dunbartonshire Council regarding the Group’s application for funding under the Council’s Community Grant Scheme. Unfortunately from this conversation it would appear unlikely that the Group would benefit under this scheme. This was confirmed by Wilma who referred to a recent letter received from Grant Mackintosh, Housing Policy Manager, in which he indicated that the Group did not meet the criteria laid down for grants to tenant and resident organisations. The “scheme is designed to fund organisations who have a direct interest in East Dunbartonshire Council housing stock and who represent the interests of our tenants or tenants in specific locations”. Furthermore he intimated that “grant funding is sourced from tenants’ rents”.

Although reluctantly accepted this explanation, the Group was somewhat puzzled as to why the application had been considered the way in which it had been. However, following a brief discussion it was agreed that approaches should be made to other organisations such as Community Scotland and Council for Voluntary Services to seek help and advice as to “where we should go”. Dominic also agreed to contact Valerie Stuart Community Planning Manager to seek her advice. Concluding discussion on this item Donald confirmed that he would raise this item during the proposed meeting with councillors referred to in the last minutes.

Although it had been reported in the last minutes that the police were aware of the scooters being driven along lanes in the area and that they anticipated that charges would result, Donald reported that at least one of the scooters had returned. He confirmed that he would raise this again at the meeting of the Community Council due to be held on the following evening. In the meantime any information relating to the scooter/scooters in question would be helpful and should be passed on to the police.

Donald referred to the proposed meeting with Councillors Hannah, Low and O’Donnell referred to in the last minutes. With the Group’s approval he proposed that this meeting should be attended by the Executive Committee ie himself, Jackie and Wilma. He anticipated that there would also be a member of the Community Council present. This was agreed by the Group.

Unfortunately, on returning home tonight he had discovered an e-mail from Members Services within the Council informing him that it had been hoped to hold the meeting today: ahead of today no recorded contact had been made by the Council. Although it would be necessary to re-arrange this meeting, Donald felt that in the meantime it was important to focus on the items to be raised at the meeting.

A brief discussion followed during which Donald noted the Group’s concerns and views from which he compiled a list. He confirmed that he would also convey to the councillors concerns passed to him by e-mail from residents outside the Group

In conclusion Donald agreed to approach the Council’s representative to arrange an alternative date and time. Due to the commitments of the Executive Group, it intended to request a Saturday appointment.

Chair’s Report

There were no further items upon which to report, other than the Car Boot Sale dealt with earlier in the minutes.

Before proceeding to the agenda, Donald suggested to the Group that the Community Support Officers be formerly invited to attend the meetings. Currently John Timoney comes along to the meetings when his shift pattern permits which in effect means he attends in his own time. This seems somewhat unfair since on these occasions the Group ask him to participate in the meeting in his “official” capacity.

It was agreed that a formal request be sent to the Council asking that the Community Support Officers be allowed to attend the meetings when dates and shift patterns coincide. Wilma agreed to draft a letter to this effect for Donald’s signature.

Bishopbriggs Academy

Donald confirmed that the unsafe fencing referred to in the last minutes had been reported to Morgan Ashurst/AMEC JV’s 24 hour emergency service, to no avail. However, following a telephone call to Pat Muldownie, Site Manager on the site, the fence was made safe within the hour.

Apart from the above it was noted that the building of the academy was proceeding quickly with no major problems.

Play Areas

Wilma indicated that the meeting planned with the Torrance Initiative for Wednesday 19 December had been postponed to Thursday 17 January 2008. A report on this meeting would be given at the next meeting.

Travel Plan/Survey

Wilma confirmed that, a letter dated 11 December 2007 had been received from Gerry Cornes, Corporate Director – Environment of East Dunbartonshire Council in which he apologised for the “outstanding correspondence in relation to the Woodhill Residents Group Traffic Survey”. He concluded by saying that “colleagues in the Roads Services are in the process of finalising their response which should be with you in the near future”. His letter was dated 11 December 2007. To date no further correspondence has been received.

Car Boot Sale

Donald confirmed that the proposed Car Boot Sale had gone ahead on Sunday 16 December 2007. He acknowledged the incredible response from the Group by way of the items donated. Unfortunately, however, the supply exceeded the demand and several items remained at the end of the sale. These items were passed in to the Marie Curie Charity Shop. So at the end of the day, not only did the Group benefit but so also did the Marie Curie “Big Build” appeal.

The total amount raised was £159.12 from which had been deducted £12.50 for the hire of the pitch and the hire of a vehicle, its insurance and diesel which totalled £46.00. This left the sum of £100.62. It should be noted that several items had been kept aside to be taken for valuation separately.

In concluding discussion on this item, Jackie asked that the Group acknowledge the part played in this by Donald and his son Ross. Not only had they collected the items, but on what had been perhaps one of the coldest nights of the winter, both had slept overnight in the vehicle in order to secure a good pitch. Well done, Donald and Ross.

Packaging

Donald confirmed once more that no response had been received from Greggs plc.

Litter/Behaviour – St Ninian’s High School

Following on the above a lengthy discussion took place on the litter being left behind by pupils of St Ninian’s High School. Although the Council did provide manpower to go along behind the children picking up their litter, ie paper/polythene bags and discarded uneaten food, he does not remove litter from gardens on the children’s route back to school. When there is a strong wind this is blown everywhere.

Residents are also experiencing problems with the behaviour of the children.

In conclusion it was agreed that a letter should be sent to Paul McLaughlin, Head Teacher at St Ninian’s High School informing him of the current problems regarding litter and the concerns of local residents regarding the standards of behaviour of the children. (It should be noted that in the past the presence of members of the Senior Management Team at lunchtime had successfully reduced the litter/behaviour problems. .

Wooden Policeman

Donald was hoping to arrange for a photograph to be taken of the above alongside members of the group. He would contact members with the date and time if and when available.

Woodhill Walkers

Unfortunately due to study commitments Donald had been unable to add information regarding this item to the Group’s website. He hoped to remedy shortly and report on response at the next meeting.

Car Boot Sale

Returning once again briefly to this item, Donald informed the Group that now that all monies had been accounted for he intended to write a small piece for inclusion in the local press thanking those who had contributed and keep in focus the profile of the Group.

Sports Facility – Bishopbriggs Academy

Donald referred to an e-mail received from a resident regarding the sports hall on current site of Bishopbriggs Academy and her concerns as to its future within the community. It was agreed that this item should be included in those to be discussed with the councillors. In the meantime, Donald had acknowledged the e-mail.

Summer event

Wilma referred to an e-mail received from Lesley Scott suggesting Sunday 17 August 2008 for the above event. Unfortunately it was felt that this date would give little time to get the local schools on board, their first day back being Monday 18 August. Ian was asked to speak with Lesley at their proposed meeting on 17 January to request further dates and this he agreed to do.

Next Meeting

Unless intimated otherwise, the next meeting will be held at 7.00 pm on Monday 11 February 2008 at
St Ninian’s High School.

There being no other business the meeting ended at 9.00 pm.

Woodhill Residents Group

Minutes of Meeting held at St Ninian’s High School
Monday 11 February 2008
PRESENT (Alphabetical order)


Betty Logan
Jim Logan
Donald Macdonald (Chairman)
Alan Moir
Anne Mullin
Jackie Mullin (Vice Chairman)
Dominic Notarangelo
Tom Russell
Jack Scott
Wilma Scott (Secretary)
Lesley Scott (Greenspace Officer)
Sergeant Morag Stewart
(Community Liaison Officer,
Strathclyde Police)
Ian Tyldesley
Michele Tyldesley


APOLOGIES (Alphabetical order)


Councillor Alex Hannah
Councillor Gordan Low
Robert Lowe
Rosaleen McDowall
Councillor Michael O’Donnell


Welcome

Donald opened the meeting by welcoming those present and in particular Lesley Scott, Greenspace Officer, East Dunbartonshire Council and Sergeant Morag Stewart who is Community Liaison Officer between Strathclyde Police and the Council/Community.

Minutes

Tom moved acceptance of the minutes. This was seconded by Dominic

Matters arising

There were no matters arising from the minutes other than those which would be covered by the agenda.

Chair’s Report

Donald informed the Group that he would shortly be compiling the Annual Report for 2007-2008. He then asked for volunteers to help with its distribution. Ian, Jack, Jackie, Michelle, Tom and Wilma intimated their willingness to assist with this task.

Donald sought the approval of the Group to put the Minutes of each meeting on the website following the meeting and ahead of their approval at the subsequent meeting. It was agreed that this could be done but the minutes would have to be clearly marked “Subject to Approval”.

Donald then referred to press coverage given to the wooden policeman now know as “Officer Chip”. He had begun his “career” in the Bishopbriggs Herald before being picked up by the Sunday Post, the Metro, the Evening Times and the Scottish Daily Mail. However, Officer Chip was completely overshadowed when he appeared in the Sun next to Miss Scotland, Nieve Jennings. Despite this, however, it was felt that he had served his purpose by drawing attention to the excessive speeds at which motorists drive along Menteith Avenue. With the publicity gained this would be an opportune time for the Group’s petition to go door to door in and around that area and Donald agreed to pursue this with the members in question. Since there have been no requests to relocate “Officer Chip” he will now be retired – job well done.

Donald went on to inform the Group of the favourable coverage received by the “Briggs in Bloom” event. Photographs had appeared both in the Bishopbriggs Herald and “edlife”, East Dunbartonshire Council’s magazine designed to connect the council and the community.

Donald had received a reply from Jim Neil, Community Safety Manager for East Dunbartonshire Council following his request that a Community Support Officer be permitted to attend the Group’s meetings. It would appear that due to the shift patterns of these officers i.e. Tuesday to Saturday inclusive it would not be possible for either John or one of his colleagues to attend the meetings in their official capacity. However, this would not preclude them from doing so as a resident. Mr. Neil went to say “should major issues arise where your group feel it essential that a member of the Community Safety Unit attend your meeting, then provided that reasonable notification is given there should be no problem in arranging for a member of the team to be present.”.

Donald felt that these comments were acceptable and the Group agreed.

Donald then referred to the reply received from Paul McLaughlin, Head Teacher at St Ninian’s High School. In this Paul McLaughlin emphasised his keenness that St Ninian’s High School should maintain a good reputation within the local community. At every assembly he reminded the pupils of the need for good behaviour when they are in the community and regularly raised the issue of litter. Although this cannot be guaranteed, when possible he will try to have a teachers’ presence in the area at lunchtimes. In conclusion he offered his assurance that he will do everything possible to make sure that the matters raised by the Group are addressed.

Donald accepted Mr McLauglin’s comments. However, some members of the Group were not persuaded and preferred to take on a more “wait and see” approach.

Donald referred to an e-mail received from the “Eco” section within Cleddens Child Care in which they expressed their pleasure to have worked with the Group in the recent events and the hope that they will be able to do so again in the future with other “eco” issues.

Referring to the meeting with Councillor Michael O’Donnell referred to in the previous Minutes, Donald intimated that it was hoped to meet with Councillor Michael O’Donnell at his next surgery due to be held on Saturday 16 February.

Donald indicated that he had represented the Group at the meeting of the CPRA (Cleddens Park Residents Association) held on Monday 4 February. Discussion at this meeting had centred around the recent tragic event which had occurred in the area. As could be expected feelings were running high. However, the main thing to come out of the meeting was the suggestion that all lanes in the area should be closed. It was felt that this would considerably reduce the problems. Unfortunately such action would, more than likely, simply move the problems elsewhere. In any event, closing lanes is not something that can be achieved quickly.

Donald felt that this tragic situation should in the short to medium term be a catalyst for youth facilities in general within Bishopbriggs. For things to change significantly it may take years rather than months. Everyone in the community should be involved i.e. police, the community council, churches, youth groups, schools and organisations such as the WRG and, of course, the EDC. It has to be acknowledged that at the moment there is nothing for children in the area. Essentially all groups should work together.

Morag, Sergeant Stewart, agreed with Donald’s comments adding that plans were currently under way to create diversionary projects for the youth in and around the area. She concluded by saying that she would hope to factor Donald’s comments in to this.

Lesley intimated that at a recent meeting attended by herself the closing of lanes in Auchinairn Park was also raised.

Donald then invited Sergeant Stewart to address the meeting.

Morag began by introducing herself, briefly describing the role she plays as liaison officer between the local community and Strathclyde Police. Traditionally police relied on intelligence i.e. members of the community reporting incidents. For a variety of reasons this not longer happened. As a consequence accurate levels of vandalism, drinking, anti-social behaviour are no longer recorded and, therefore, the police do not get the full picture. Although many initiatives were in place such as Pub Watch, little additional information resulted from these. Her main objective, therefore, in attending the meeting was to ask the Group to take part in a survey to provide information on the problems experienced by them in their daily lives and their aspirations that they might live in a safer, community. When asked, Morag confirmed that the survey would be done on an individual basis. The initial survey would be fairly lengthy, followed from time to time with a much shorter version.

Donald suggested that member of St Dominic’s Senior Citizens’ group might also be interested in taking part in this survey. Morag noted this.

Morag went to say that the increased police presence experienced recently within the area could only be on a short term basis. In the medium and long term, intelligence was important and she emphasised that this could be provided anonymously.

Alan expressed his regret that Community Police Officers did not remain in an area long enough to become well known or to build up a relationship with members of the local community. He felt that this was a grave mistake in terms of best use of resourcing.

Whilst acknowledging this, Morag went on to say that encouraging results had been experienced at schools where Campus Officers had been appointed. It was interesting to note that East Dunbartonshire Council was the only council with no such officers.

Returning to the survey, Tom asked where this information would be collated. Morag replied that all information received will be entered into the Storm Community Control System.

A brief discussion took place during which members of the Group expressed their concern that their telephone calls to report incidents seemed to go unanswered or at least not answered very quickly. In responding to this Morag stressed that it was important for police to “prioritise” crimes. Nevertheless she accepted that incidents of law breaking and anti-social behaviour within a community are important to those in that community. However, she emphasised that every call is logged, every piece of information noted and it is from this “intelligence” that crimes are often solved.

In concluding her remarks Morag confirmed that the survey would be available at the next meeting.

Donald thanked her for attending and looked forward to seeing her at the next meeting which will be held on Monday 17 March 2008.

Autumn event

Lesley confirmed that the date set aside for this event was Sunday 21 September 2008. She suggested that the event be given a name. It was hoped to have one, or possibly two mini marquees and with at least one Ranger in attendance. The Ranger could perhaps set up beastie hunts or some other fun event relevant to the natural history of the park for instance an activity to do with birds or bats. Discussion on this could be made at a later date.

Lesley stressed the importance of publicity. All schools should be invited on board and as soon as was reasonably possible. Donald intimated that following the success of the “Briggs in Bloom” he hoped that there would be no problem in “school and nursery participation”. He indicated that a small “working group” should be formed to move this item along and it was agreed that Ian, Michelle, Wilma and himself should meet to take this matter further.

Lesley went on to suggest other items for consideration and inclusion on the day e.g. a competition within the schools to “name the park” and on the day perhaps the “unveiling” of the chosen name.

Most important of all was the need for funding and Lesley offered to assist with this in any way she could. It was agreed that a meeting should be set up between herself and Wilma with the aim of furthering this objective.

Play areas

Despite the notion of incorporating a “play area for the elderly” as had been viewed on BBC TV it was decided to focus our effort on the “young”. Acknowledging the assistance of Lesley in making arrangements, Ian gave a brief report on the visits made by him accompanied by Michelle and Wilma. At the conclusion of this he agreed to document what had been seen and discussed to date.

Lesley had brought along with her a plan of a proposed play area for Lennoxtown. This showed an extremely elaborate and exciting layout, which when completed would serve the needs of children of all ages. Although much greater than anything proposed by the Group it did demonstrate the possibilities available. In concluding her remarks Lesley emphasised the need for consultation. The Group should build on the information already available from the earlier survey to create a further consultation paper and the event proposed for the Sunday 21 September would be a perfect opportunity to take this item further.

Donald thanks Lesley for her attendance and valuable input to the discussion.

Bishopbriggs Academy

Donald referred to an e-mail from Nigel Hooper, Planning Manager with East Dunbartonshire Council in which he stated that “local authorities are not required to ‘police’ developments” instead the responsibility “lies with the developers”.

Based on this Donald had sent an e-mail to Bruce Service of Morgan Ashurst informing him that a on more than one occasion large plastic sheets had blown into at least one garden adjacent to the site of the new academy. On the first of two other occasions, sheets had blown out of the site, landing near the junction of Angus Avenue and Wester Cleddens Road. On the second occasion a part of a sheet had been found lodged in a tree some way to the east of Wester Cleddens Road. The consequence of one of these sheets landing in front of or on top of a vehicle could be fatal. Likewise a pedestrian or resident being hit could prove equally as dangerous.

To date no reply has been received from Morgan Ashurst.

Ransom Strip etc

Donald confirmed that following his viewing the minutes of the Parent Council website he could confirm that the SUDS (Sustainable Urban Drainage System) would be replaced with Storm Cells.

East Dunbartonshire Council has agreed to compulsorily purchase the strip of land in Angus Avenue. This will hopefully provide a second vehicular access for staff and goods. It should be noted, however, that compulsory purchase is a lengthy process and may take some considerable time to conclude. Although there were concerns about children crossing the additional vehicular access, this has been refuted.

An attempt to increase the size of the football pitch has been unsuccessful due to health and safety issues.

Travel Plan/Survey

Wilma confirmed that although in his absence she had left a message for Gerry Cornes, Corporate Director – Environment of East Dunbartonshire Council regarding an update on this matter, to date she had heard nothing further.

Packaging

Donald confirmed once again that no response had been received from Greggs plc. However, it was reported that a member of staff from the shop had been seen recently outside brushing up the rubbish left behind by the pupils from the local schools.

Woodhill Walkers

Although information regarding this item had now been included on the Group’s website, to date no interest has been shown.

E-twinning

The e-twinning of the Group with Woodhill, South Carolina, USA was raised but as time was running out it was decided that discussion on this item should be postponed until the next meeting of the Group.

Next Meeting

The next meeting will be held at 7.00 pm on Monday 17 March 2008 at St Ninian’s High School.

The meeting ended at 9.00 pm.

Welcome

Donald opened the meeting by welcoming those present and in particular.

Minutes

Jack moved acceptance of the minutes and this was seconded by Robert.

Matters arising/AOCB

There were no matters arising from the minutes other than those which would be covered by the agenda.  

Donald intimated that he intended to raise several items under “AOCB” and this was acknowledged by the Group.

Chair’s Report

Donald informed the Group that the website had been down for about a week.  He had, therefore, taken the opportunity to revamp the site which, he felt, was much improved.  However, he was able to confirm that before its temporary disappearance, the minutes of February’s minutes had appeared on the site ahead of approval by the Group.  These had been “Subject to Approval” as had been agreed at that meeting.

The Annual Report was now in draft form will be discussed at the next meeting; a copy of the draft should be included with the papers for the next meeting of the Group.  A date for the distribution will also be decided at this meeting.  In the meantime Donald confirmed the names of those who had volunteered to distribute the report ie Ian, Jack, Jackie, Michelle, Rosie, Tom and Wilma.

Finally he reported that the Executive had met with Councillor O’Donnell and this would be reported further in the minutes.

Briggs in Bloom

Donald reported that the daffodils in Menteith/Etive Park were about to burst into bloom, giving everyone in the neighbourhood a wonderful sight to enjoy.  The Bishopbriggs Herald last year had intimated that they would do a follow-up story and photograph on this item and the Group looked forward to this appearing in due course.

Litter/Behaviour – St Ninian’s High School

Unfortunately on one occasion the EDC cleaner had not followed the children on their return to school and the amount of litter had been unacceptable.  However, it was agreed that, on the whole, there had been a marked improvement.  It was regretted that unfortunately litter blowing into gardens was not uplifted and was left to the residents to “clean up”

BishopbriggsAcademy

Donald reported that along with Jackie and Wilma he had attended Councillor Michael O’Donnell’s surgery on Saturday 16 February.  The main purpose of the meeting had been to establish a contact within the Council who had responsibility for the new Academy and who could be approached with regard to problems which may arise within the building of the school.  Until this point, accordingly to the Nigel Hooper, Planning Manager within the Council, problems should be taken up directly with the developers ie Morgan Ashurst.  It was not felt that this was appropriate.  Councillor O’Donnell agreed with this and indicated that he was shortly to meet with the PPP team and would ascertain the name of the Council officer at this time and would pass on to the Group via Donald.

In view of the recent tragic event which had taken place within CleddensPark, Donald also took the opportunity to suggest to Councillor O’Donnell that there should be some initiative to pull together the various groups within the community such as Police, Community Council, Schools, Churches, Rotary etc to come up with activities to involve young people.  Diversionary tactics were all well and good, but at the end of the day all that was achieved was to move problems from one area to another.  Once again Councillor O’Donnell agreed with the view of the Group.  Donald concluded discussion on this item by enquiring about the future of the Sports Hall adjacent to the current BishopbriggsAcademy.  Councillor O’Donnell was unable to offer definite thoughts on this as the matter was still under review.

Donald, Jackie and Wilma agreed that the meeting had been worthwhile, if only to establish a relationship with Councillor O’Donnell.  However, Donald was disappointed to report that to date Councillor O’Donnell had not come back to him with the name of a Council contact as had been requested.  The Committee noted this with regret.

Policy Survey

Unfortunately Sergeant Morag Stewart was unable to attend the meeting.  However, she had requested that the completed surveys be retained meantime and Wilma agreed to do so awaiting her future instructions regarding their collection.

Wheel Changing Day

Donald indicated that Kwik Fit had expressed their willingness to take part in an event to demonstrate a safe and efficient way in which to change a wheel.  Although no specific date had been decided, Wilma confirmed that it would be possible to hire the playground and car park within WoodhillPrimary School at a cost of £7.95 per hour.  It was decided that leaflets/flyers for the event should be drawn up and circulated within the local schools, local press etc.  However, since the schools would be on holiday for two weeks in April, it was decided to delay the timing of this event until May. 

Autumn event

A rather lengthy discussion took place on the format of the event.  However, due to the fact that members of the Parks Sub-committee were not in attendance, further discussion on this item was delayed until the next meeting of the Group.

Funding

Wilma indicated that following a recent workshop she had attended, she now felt more hopeful that the Group would receive funding via the Council’s Community Grant Scheme.  She hoped to report further on this at the next meeting.

Travel Plan/Survey

Wilma indicated that a letter had been received from David Devine, Roads Manager with the Environment Directorate of the Council acknowledging received of the Groups travel survey and apologising for the delay in reply.  He also intimated that a copy of the survey results had been sent to “all the relevant departments within the Council for their attention”.  This included Maintenance, Transportation, Cleansing and Road Safety.  To date nothing further has been received.

BishopbriggsAcademy

There was nothing further to report on the building etc of the new academy.  However, Donald informed the Group that he had contacted the Ken Low, Chair of the Parents Council for the academy indicating his concern over the “food specials” being advertised by the shops in the Town Centre.  In the current climate encouraging “healthy eating” amongst school children, these “specials” were not helpful. His comments had been acknowledged by Ken.

Donald drew a brief discussion on this item to a close by indicating his hopes that the facilities to be offered within the new academy would encourage the children to remain within the school, thereby removing the temptation to enjoy “unhealthy” snacks etc.

Ransom Strip etc

Donald confirmed that meantime there was nothing further to report on this item.

Woodhill Walkers

Since no interest had been shown with regard to this, it was decided to shelve this item meantime.

E-twinning

Since the Group has several other items requiring ongoing, it was decided not to pursue further this item until the next full session of the Group ie the year commencing autumn 2008.

Hospital Transport

Wilma circulated a leaflet which outlined the “Evening Visitor Transport Service” which has been extended to include residents in East Renfrewshire, East Dunbartonshire and Cambuslang and Rutherglen.  The scheme was warmly welcomed by the Group.  However, regret was expressed that this did not cover the daytime attendance of patients and visitors who would shortly incur hefty parking charges when attending clinics or visiting family and friends.

Community Support Officers

It was noted with regret that Community Support Officers John Timoney and Billy White had been transferred to another location with East Dunbartonshire.  This was particularly regrettable since both men had built up a considerable rapport within the community both with residents and schoolchildren alike and had participated in various events, both on and off duty.  However, it was hoped that their replacements would be able to continue to build on the relationship which the community now expected to enjoy with Community Support Officers.  It was agreed that a letter to this effect should be sent to the appropriate officer within the Council. 

In conclusion it was understood that only one Community Support Officer was now in place in the Woodhill area.  It was hoped to ascertain confirmation of this.

Recycle Cycles

Following on a recent article which appeared in the Evening Times, Donald suggested that the Group collect unused cycles which could be repaired and passed on to other less fortunate.  This could be done by notices in the local press and also through the local schools.  When underway it was hoped that the cycles would be uplifted either by a vehicle donated by a local company or failing this by the Group hiring a suitable vehicle.  The Group agreed that this would be a worthwhile project and Donald was asked to proceed and report back to the Group at the next meeting.

An interesting question was raised ie what will happen to the furniture, etc no longer required when the current Bishopbriggs Academy moves to its new location since it is unlikely that the furniture will accompany the pupils.  Perhaps an answer to this question should be asked.

Next Meeting

The next meeting will be held at 7.00 pm on Monday 21 April  2008 at St Ninian’s High School.

The meeting ended at 9.00 pm.

Welcome

Donald opened the meeting by welcoming those present.

Donald reported with regret that, due to other pressing commitments, Angela Guthrie had resigned from the Group.  She had, however, intimated that she would consider re-joining the Group in the future.  This hope was echoed by Donald and the other members of the Group.

Minutes

Robert moved acceptance of the minutes and this was seconded by Jackie.

Matters arising/AOCB

There were no matters arising from the minutes other than those which would be covered by the agenda. 

Chair’s Report

Donald began his report by informing the Group of the event to be held by Cleddens Child Care on Wednesday 22 April when the children would be “litter picking” within the grounds of the centre.  It was intended to do this on two separate occasions during the day and members of the Group had been invited along.  Although unable to attend himself, Donald had asked for a representative(s) to attend on behalf of the Group.  Those able to go along should contact him for the proposed times.

Donald had been approached by a Deborah Anderson of the Evening Times who had been covering the story of the young boy in East Kilbride who had been injured in a “hit and run” incident.  Initially Donald had thought that this was a follow on to “Chip”.  However, in the circumstances to involve “Chip” seemed quite flippant.  In fact the approach had been made on behalf of the boy’s father who was interested to know how the Group had set up its road safety campaign.  Donald had been happy to speak with him and to offer what help he could.  Such an approach served to validate the work done by the Group in this regard.

Although a good response had been received following the story on “recycling of cycles”, such replies had been received from across a rather widespread area.  Wilma was asked to liaise with the individuals concerned to establish a time when the cycles could be uplifted: this uplift would necessitate the hiring of a suitable vehicle and Donald agreed to do this at the appropriate time.

Donald had recently attended a presentation given by the “Big Lottery”.  The main purpose of the meeting was to assist with the making of “successful” grant applications.  Although the meeting had been interesting, it was clear that the Group would be unlikely to succeed with an application to this fund.  Nevertheless, Donald had come away with useful information which he would raise later in the meeting.

Donald informed the Group that the Park Sub-committee had met on Thursday 10 April. to discuss the autumn event.  A more detailed report on this meeting would be given under agenda item “Autumn event – ‘Fun in the Park’”.

In concluding his report, Donald was pleased to report that the Group continues to receive coverage in the local press.

Annual Report – 2007-08

A copy of the proposed Annual Report had been circulated with the agenda and minutes.  Following a brief discussion during which amendments were discussed and approved it was decided that distribution of the report should take place early June.

Councillor Michael O’Donnell

Donald was disappointed to report that, at the time of the meeting, Councillor O’Donnell had not yet passed on the information requested at the meeting held on Saturday 16 February 2008.  It may be that such information is not available.  Nevertheless the Group wished to underline its hope that Councillor O’Donnell would assist in this matter and communicate with the Group in the near future.

Police Survey – update

Wilma conveyed to the Group Sergeant Morag Stewart’s thanks for the completion of the survey.  The results had been interesting and it was hoped to have an opportunity to discuss these with Morag at a future meeting.

Community Support Officers

Wilma circulated a copy of the reply received from Jim Neill, Community Safety Manager within East Dunbartonshire Council which indicated that the re-locating of Billy White and John Timoney from Woodhill to Lennoxtown had resulted from “a set of highly unusual circumstances which required to be addressed as a matter of some urgency”.  Mr Neill acknowledged the regard in which the two officers had been held and had conveyed this to them.  He advised that the area now had in place one Community Support Officer and that it was hoped to appoint a second such officer when a suitable candidate could be found,.  He concluded by extending his apologies to the Group for any concerns this change in personnel may have caused, at the same time indicating his confidence that the one officer now in place would prove a worthy replacement for the two officers now relocated.

Whilst the Group accepted the contents of this letter, it was felt important to note from the Council’s own website that the “areas of greatest need” which had been identified from police crime and disorder statistics were Auchinairn, Hillhead, Lennoxtown and Woodhill.  With these telling words it was to be hoped that the Woodhill would not be left “unsupported” for an unacceptably long time!

Concluding discussion on this item it was felt Mr Neill’s letter should be acknowledged and the Group’s concerns be expressed again, particularly with regard the above worrying comments.

Graffiti

Robert drew to the Group’s attention the graffiti which had been appearing on the back fences opening on to one of the local open green spaces.  When removing this graffiti it would appear that the Council workmen were only able to paint over graffiti using a shade of paint darker than the graffiti itself, thus giving an unacceptable patchwork effect on the fence.  Indeed in many instances the removal is often more of an eye sore than the original graffiti!

It is, therefore, suggested that the Council agree on a shade of colour to be used throughout the area.  If residents so wish they can paint their fence this shade in the first instance.  This would make remedial work easier and more acceptable to the residents and, at the same time, cost effective to the Council as it would not require the carrying of different shades of paint.

It was agreed that Donald would send a letter/e-mail to Councillors Hannah, Low and O’Donnell offering this suggestion for consideration.

Wheel Changing Day

Due to the other commitments it has been decided to postpone this event meantime.

Bishopbriggs Academy

Donald informed the Group that the Parent Council had issued a “travel questionnaire” to the Academy pupils in the form of a survey.  The Group agreed that its content was comprehensive in detail and wished to offer its support to the Parent Council.  It was felt appropriate to endorse this in the local press and Donald agreed to do this on behalf of the Group.

Funding

Wilma confirmed to the Group that the Council’s Community Services had agreed to look again at the Group’s application for funding which had been submitted in August 2007.  However, in this instance it would be viewed on the basis of funding a specific project such as the Autumn event.  Such deliberations take some time, but it was hoped to report further on this before the end of the current Group year.

Recycle Cycles

It was hoped to tie this event into the National Bike Week commencing 14 June 2008 and further discussion would take place on this item at the next meeting.

Autumn event – “Fun in the Park”

Following a brief discussion on the name to be given to this event it was decided that “Family Fun Day” correctly described its purpose.  Donald then went on to give a brief report on proposals for the event. Unfortunately fairly large sums of money were required to hold such an event and the final programme would depend to some extent on the sums of money the Group was able to access.  Similarly it was important to have sufficient personnel to man the various activities.  Such items as liability and risk assessment also require to be considered.

In concluding his remarks Donald stressed that the main reason for the event was to kindle a community spirit rather than to raise money.  Hopefully the event would also serve to promote the Group and may even bring in new members.

Ian continued by saying that at the moment there appeared little support in the community for doing something in the park.    The Group required to compile and distribute a more structured questionnaire, the information from which would be passed to Lesley Scott, Greenspace Officer to justify a case for community support.  If, for example, the Group was able to provide a response from, say, 5 per cent of the 2500 households within the Woodhill area, Ian was hopeful that this would prove sufficient.  He then distributed a pro forma questionnaire, asking for comments. 

Donald thanked Ian and Michelle for the work done by them and following a couple of minor amendments, it was agreed that the questionnaire should be sent to Lesley for her input.  It was also hoped that she might be agreeable to print this off for the Group.  The questionnaire could then be distributed along with the Annual Report.  It was hoped to set up a “collection point” for the surveys and it was hoped to confirm this at the next meeting.  In concluding this part of his report, Ian confirmed that as well as the questionnaire, it was intended to carry out random door-to-door surveys, seeking where possible additional useful information.  

With regard to the Family Fun Day itself, Ian intended to carry out a “risk assessment” and in this regard he would liaise with Lesley. 

With regard to “naming the park”, it was felt that to change the name or to seek suggestions to do so, may prove somewhat controversial.  Ian suggested, therefore, that the name of the park should remain as “Menteith” and that a sign displaying this should be erected within the park.  If this receives a positive response from the Council, it may be that this day would be a suitable occasion on which to unveil this, perhaps by the Provost whom it is hoped would be in attendance along with his fellow councillors for the ward.

Ransom Strip etc

Donald said he understood that it was the Council’s intention to proceed with a Compulsory Purchase on this piece of land.

Sports Hall

Following on his discussion at the “Big Lottery”, Donald intimated that ownership by the community of the Sports Hall was viable.  He went on say that during a recent conversation with Ruth Box, Administration Manager of Woodhill Evangelical Church it was confirmed that the Church, had looked at taking over the sports hall.

Donald felt that it was important that the Group support this move and he proposed raising this at the next meeting of the Community Council, hoping also to enlist its support.  He felt that there was more than sufficient professional and experienced “talent” within the community to form a Board of Directors and again it was to be hoped that the Group could be part of this.  It is important to retain the Sports Hall (unless, of course, the Developers plan to replace it with something better)!  It is interesting to note that the hall is let every day of the week.  It is well used and is, therefore, economically sustainable.

He emphasised that the Group should be working towards the preservation of the building and to keep it as a community facility.  Now aware that other groups have the same view, it should be the Group’s intention to work closely with them and to offer as much support as possible. 

In conclusion and for information only, Donald informed the Evangelical Church would be holding an Open Day on Saturday 10 May 2008 commencing at 2.00 pm for the general public.  Everyone wishing to attend would be made most welcome.

Next Meeting

The next meeting will be held at 7.00 pm on Monday 19 May 2008 at St Ninian’s High School.

The meeting ended at 9.00 pm.